Microsoft Document Imaging -- TIFF file size (compression settingsgreyed out)

[Harry Flashman]

Recently I was given a new computer at work, and I don't think that
Microsoft Office Document Imaging is working quite the same way it
used to:
When I rotate the pages in a scanned document (usually grayscale) and
then save the document as a TIFF, the file size increases. Whereas, I
seem to recall on my old computer the file size became smaller.
I have tried changing the compression settings: Tools/Options/
Compression. From there I can reduce the file size of MDI files but
not TIFF files. Under TIFF Color Compression is a tick box "Perform
Lossless Compression" - this box is ticked, but greyed out so that I
can't alter the setting. Underneath that tick box is a slider
"Optimize JPEG compression in favour of" - Smaller file size - Better
Quality Image. This is greyed out too.
Would altering these settings (especially in the direction of Smaller
file size) help me create smaller TIFF files, and, if so, what can I
do to change these settings?

Thanks,
Harry

 

[Harry Flashman]

Btw, I probably should have mentioned the following: Windows XP,
Microsoft Office 2003

Thanks,
Harry

 

[Bob Buckland ?:-\)]

Hi Harry,

Rotating and keeping as a TIFF, rather than as an .MDI file type can show a small gain per page. In a recent update MS removed the
TIFF compression option dialog choice as well. There is sometimes a tradeoff between the compression method used in TIFF files and
their transportability into other programs and viewers (the TIFF spec allows quite a bit of latitude <g>). Other programs,
including http://irfanview.com may be able to produce TIFF files with compression as small as the MDI file type, but would lose any
unsaved annotations and doesn't OCR to Word.

=============
Recently I was given a new computer at work, and I don't think that
Microsoft Office Document Imaging is working quite the same way it
used to:
When I rotate the pages in a scanned document (usually grayscale) and
then save the document as a TIFF, the file size increases. Whereas, I
seem to recall on my old computer the file size became smaller.
I have tried changing the compression settings: Tools/Options/
Compression. From there I can reduce the file size of MDI files but
not TIFF files. Under TIFF Color Compression is a tick box "Perform
Lossless Compression" - this box is ticked, but greyed out so that I
can't alter the setting. Underneath that tick box is a slider
"Optimize JPEG compression in favour of" - Smaller file size - Better
Quality Image. This is greyed out too.
Would altering these settings (especially in the direction of Smaller
file size) help me create smaller TIFF files, and, if so, what can I
do to change these settings?

Thanks,
Harry>>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[Harry Flashman]

Hi Harry,

Rotating and keeping as a TIFF, rather than as an .MDI file type can show a small gain per page. In a recent update MS removed the
TIFF compression option dialog choice as well. There is sometimes a tradeoff between the compression method used in TIFF files and
their transportability into other programs and viewers (the TIFF spec allows quite a bit of latitude <g>). Other programs,
includinghttp://irfanview.commay be able to produce TIFF files with compression as small as the MDI file type, but would lose any
unsaved annotations and doesn't OCR to Word.

Hi Bill,

Thanks for taking a look a my post.
I just scanned a magazine using grayscale, 200dpi, on our FujiXerox
DC450.
Each page was scanned slightly larger than A3.
The original file size was 70,570 KB. Then I rotated the pages and
saved it as a TIFF file (which it was originally). The new file size
is 819,928 KB. That is more than 11 times the original file size.
However when I started again with my original file, rotated the pages,
and then saved it as a MDI file, the file size was only 33,237 KB.

Regards,
Harry

 

[Bob Buckland ?:-\)]

Hi Harry,

Hmmm, I'm not getting that, but rather either a slight increase or a decrease when sending 200 dpi greyscale (at 8-bit).

Is Office 2003 SP3 installed?

Are you scanning from within MS Office Document Imaging/Scanning using one of the Scanner presets or using the scanner
software/setting from your scanner to send to file then opening, or ???

If using a MS Office Scanning preset does the preset have turned on the automatic OCR on scan setting and if you set it to see the
scanner dialog before scanning is the scanner following the preset or using color photo settings?

Are the Option settings set to convert files to color turned on?

==============
On Nov 19, 12:38 pm, "Bob Buckland ?:-\)" <75214.226(At Beautiful
Downtown)compuserve.com> wrote:

Thanks for taking a look a my post.
I just scanned a magazine using grayscale, 200dpi, on our FujiXerox
DC450.
Each page was scanned slightly larger than A3.
The original file size was 70,570 KB. Then I rotated the pages and
saved it as a TIFF file (which it was originally). The new file size
is 819,928 KB. That is more than 11 times the original file size.
However when I started again with my original file, rotated the pages,
and then saved it as a MDI file, the file size was only 33,237 KB.

Regards,
Harry>>
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

 

[Harry Flashman]

Hi Harry,

Hmmm, I'm not getting that, but rather either a slight increase or a decrease when sending 200 dpi greyscale (at 8-bit).

Is Office 2003 SP3 installed?

Are you scanning from within MS Office Document Imaging/Scanning using one of the Scanner presets or using the scanner
software/setting from your scanner to send to file then opening, or ???

If using a MS Office Scanning preset does the preset have turned on the automatic OCR on scan setting and if you set it to see the
scanner dialog before scanning is the scanner following the preset or using color photo settings?

Are the Option settings set to convert files to color turned on?

Bob Buckland ?
MS Office System Products MVP

Office SP3 was installed about a week ago.
I am using the scanner software to import the file from the scanner.
The Scanner is a FujiXerox DC450, the import program is call Mailbox
Viewer 2. When I scan I choose 200DPI, Greyscale, plus Higher
Compression is selected by default on the program. The Mailbox View 2
has settings which are set accordingly:
Compress Format - Black: MMR
Compress Format - Grey/Colour: the radio button Compress (JPEG) is
selected and the Compress Options is set to "High Compression".

I don't know if it gets used in this process (I lack understanding -
but I don't think so) but the program "Microsoft Office Document
Scanning" has presets and when I open this program the option that
appears to be selected is Greyscale.

Apart from those programs the only other program that seems to have
setting relevent is Microsoft Office Document Imaging.
There are four tabs along the top: Annotation, OCR, Compression, Find,
Other.
OCR is set to "AutoRotate" and "AutoStraighten"
Compression has two settings. The top one "Tiff Colour Compress",
which has a tick box underneath "Perform Lossless Compression" (LZW)"
which is ticked. This setting is greyed out and I cannot change it.
Including the slider underneath it to optimize the JPEG in favor of
"smaller size - better image quality".

Underneath that is MDI compression and I have the slide set to
"smaller size".

Regards,
Harry

 

[Harry Flashman]

I have been reading about Office 2003 sp3, which had installed last
week.

http://officeupdate.uconn.edu/office2003sp3issues.html

According to this website:
"When you run the Microsoft Office Document Imaging program, you may
experience the following issues: ...
"The ability to save a .tif file by using JPEG compression is no
longer available. "

Perhaps this is the cause of my problems.

Harry