Microsoft - Email question

[Dave]

We're running SBS 2003 server. We're finding that a lot more of our business
is done via emails. As a result our email accounts are getting larger.
Legally we can't just delete emails when the jobs end. We don't have the
time (or space) to save every email. Is there an inexpensive program that
will work with Exchange? Is there a simple way to save emails to a folder on
our file server?

 

[Ben M. Schorr - MVP]

Aloha Dave,

Couple of options -- you can use AutoArchive in Outlook to archive older
items off. Or, if it's project-based, when the project is complete export
all of the e-mail related to that project to a PST file. Then you can copy
that PST file to the server (and I'd probably burn it to a CD as well).

-Ben-
Ben M. Schorr - MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

 

[Sue Mosher [MVP-Outlook]]

There are also many programs specifically designed to handle businesses' longterm email storage needs; see http://www.slipstick.com/addins/housekeeping.htm#admin

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers