Microsoft Outlook 2003

[Ian]

I have been asked to archive a tremendous amout of e-mail. Sorting into
different groups and exporting them isn't a problem but the person wants
them archived for easy retrieval. That is, they want me to make specific
folders, populate them and then archive them to a cd so when they want to
retrieve them, it would be just a case of them popping the cd into the drive
and parusing the contents. If this is possible, what would happen if they
move up to a newer version of this software ?

Any help is appreciated.

ian.

 

[DL]

No can do, doesn't matter what version of Outlook.
You cannot access an outlook pst on a cd - Outllook requires full read/write
access to a pst -
An archive (within Outlook) creates a data file that mirrors the Folder set
of the personal folders you are archiving, for data that meets the modified
date set in the archive options.
Archives can be opened, within Outlook, and remain in the outlook tree view,
so are available anytime

If your user (presumably he who most be obeyed) wants only specific
files/folders archived to specific folders, you would need to create, within
outlook a new pst, named as you wish, then current mail, that meets his
criteria, would need to be moved to this new data file, which can remain
open within outlook

 

[Roady [MVP]]

You can use the following addin for that;
http://addins.howto-outlook.com/mapilab_archiver
If you decide to order use 4PM76A8 to get a discount.

Some more about opening an archive from a CD/DVD can be found here;
http://www.msoutlook.info/question/159

 

[Ian]

DL,

You are correct

Can I make a directory and export it to a cd..then, if everr, the person
wants to do review any of the e-mails, import and read ?

Thanks
I appreciate the quick response.

Ian.

 

[DL]

You would have to create a pst, & move data to it. Then *close* that pst
within outlook, to be safe also close Outlook.
Copy/burn the pst to media.(of course if the PC has the space you could
leave the pst, or that pst can be left open in Outlook)
If data access is required later, copy from media to hd, eg Documents
folder, ensure pst is not read only, then within Outlook open the pst.

 

[Ian]

Roady and DL,

I will d'load a copy of that software and try what both of you have
suggested. It makes me nervous as heand two hockey sticks because the data
is very important..it deals with various types of legislation.

Thanks a bunch. I *really* appreciate it !

Ian.

 

[Roady [MVP]]

You're welcome!

Let us know the outcome or if you need any more help.