milestone

[Tamm Fox]

I am new to MS Project, and working with MS Project 2003.

I work with Project Managers and Foremen to schedule electrical & civil
construction works.

I need to have two types of milestones, one being for Liquated Damages (if
the construction works go beyond a certain date); and the other for Outages
(when power will be turned off to connect new factories etc). I then need to
produce a report of these seperately and on a weekly basis.

I tried to create a new type of bar for the gantt chart, being a red star,
and assigning this to "Flag1" with a "YES" in the column, but cant seem to
easily produce a report.

Any help would be a great advantage.

Regards
Tammy Fox

 

[John]

I am new to MS Project, and working with MS Project 2003.

I work with Project Managers and Foremen to schedule electrical & civil
construction works.

I need to have two types of milestones, one being for Liquated Damages (if
the construction works go beyond a certain date); and the other for Outages
(when power will be turned off to connect new factories etc). I then need to
produce a report of these seperately and on a weekly basis.

I tried to create a new type of bar for the gantt chart, being a red star,
and assigning this to "Flag1" with a "YES" in the column, but cant seem to
easily produce a report.

Any help would be a great advantage.

Regards
Tammy Fox

Tammy,
Welcome to Project - you poor girl..... ;-)

Your first milestone almost sounds like something that would be
addressed by using the Deadline field, but then you call it "liquidated
damages" and that sounds like some type of cost. But, for starters,
insert the Deadline field as a column in the Gantt Chart view. Then
hover your mouse over the column header. A link to the Deadline field
help item will appear. Click on that and see if the Deadline field will
indeed provide what you need.

For your second type of milestone it sounds like you created the Gantt
bar correctly. Does the red star show up on the Gantt Chart view? If so,
great. If not, what do you see in place of your red star?

As far as producing a report, it depends on what you want the report to
show. If you are simply looking for a Gantt Chart that shows only the
milestones, then try a filter (Project/Filtered for/More Filters) that
only displays your milestones. For example, if you do end up using the
Deadline field, filter for tasks that do NOT have an "NA" in the
Deadline field and tasks that DO have a "yes" in the Flag1 field.

Hope this helps.
John
Project MVP

 

[Tamm Fox]

John

Thank you.

Yes I have used the help on the Deadline heading. and also the help on the
"Bar Styles" heading. This method (hovering over the column heading) beats
searching within Help for the specific information.

Not sure if this is what i am after until i test it with more than two tasks.

You have lead me in the right direction though, thank you!!

ALSO:
I am 3 mths into my new Scheduler role, never worked on any MS Project
version. I have read "MS Project 2003" for Dummies and "MS Office Project
2003" and I have done a 1 day course "MS Project Intro", but i still have
questions that i need answered. I need to know if what i am doing is the best
way to do it! and also if the limitations that i find are due to my lack of
knowledge of MS Project or if the limitations are due to MS Project software.
Any help would be greatly appreciated. Is there anyone out there that is
within the Sydney, Australia area that would be willing to train me further,
in our office, and preferably someone who has MS PRoject 2003 experience (not
only text book knowledge).

Thanks
Tam

 

[John]

John

Thank you.

Yes I have used the help on the Deadline heading. and also the help on the
"Bar Styles" heading. This method (hovering over the column heading) beats
searching within Help for the specific information.

Not sure if this is what i am after until i test it with more than two tasks.

You have lead me in the right direction though, thank you!!

ALSO:
I am 3 mths into my new Scheduler role, never worked on any MS Project
version. I have read "MS Project 2003" for Dummies and "MS Office Project
2003" and I have done a 1 day course "MS Project Intro", but i still have
questions that i need answered. I need to know if what i am doing is the best
way to do it! and also if the limitations that i find are due to my lack of
knowledge of MS Project or if the limitations are due to MS Project software.
Any help would be greatly appreciated. Is there anyone out there that is
within the Sydney, Australia area that would be willing to train me further,
in our office, and preferably someone who has MS PRoject 2003 experience (not
only text book knowledge).

Thanks
Tam

Tam,
First, you're welcome. Project is not a user friendly application and it
is definitely not intuitive like most other Office applications.
However, with some good training, a willing spirit and lots and lots of
hands-on, Project can be very effective for creating and managing
schedules.

As it turns out, one of our premier Project MVPs is based in New
Zealand. His name is Rod Gill and you can contact him through his
website at: http://www.project-systems.co.nz/ or via e-mail at:
(e-mail address removed)

John
Project MVP