Minimize to tray on clicking X

[John]

Is there a way to minimize Outlook 2007 by clicking on the X button?

 

[dlw]

you mean "close" it but still have it notify you of new mail? No, but there
are 3rd party applications that do that.

 

[JonC]

you mean "close" it but still have it notify you of new mail? No, but there
are 3rd party applications that do that.

http://tinyurl.com/23y77gc

Hide when minimised.
This also shows mail alert if you tick the box after a right click on
the minimised icon.

 

[VanguardLH]

dlw says...


http://tinyurl.com/23y77gc

Hide when minimised. This also shows mail alert if you tick the box after
a right click on the minimised icon.

So you can see to where the TinyURL redirect takes you BEFORE you go there,
add the "preview" host to the domain name, as in:

http://preview.tinyurl.com/23y77gc

The setting mentioned there will minimize Outlook to a tray icon. It only
works when minimizing the window for Outlook. Clicking on the "X" titlebar
button in Outlook's window or using its File -> Exit menu results in
exiting Outlook.

 

[JonC]

So you can see to where the TinyURL redirect takes you BEFORE you go there,
add the "preview" host to the domain name, as in:

http://preview.tinyurl.com/23y77gc

The setting mentioned there will minimize Outlook to a tray icon. It only
works when minimizing the window for Outlook. Clicking on the "X" titlebar
button in Outlook's window or using its File -> Exit menu results in
exiting Outlook.

Ihave one icon in the system tray and none on the task bar.
When minimised to the system tray it shows any incoming mail.
To maximise outlook, I double click on the system tray icon.

 

[VanguardLH]

VanguardLH says...

Ihave one icon in the system tray and none on the task bar. When
minimised to the system tray it shows any incoming mail. To maximise
outlook, I double click on the system tray icon.

Not the issue being asked by the OP. Enabling the minimize option does
NOT override the "X" exit button in the titlebar of the app. To avoid
accidentally hitting the "X" exit button instead of the "_" minimize
button, I would suggest the OP start clicking on the taskbar button for
Outlook to toggle its window (and minimize it which would then make the
window and taskbar button disappear and leave only the tray icon).

(Note to JonC: You have Gravity configured to put the poster's e-mail
address in your attribution line instead of their name. No one here
really cares what e-mail address the poster claims is theirs, especially
since it may be bogus or munged.)

 

[JonC]

Not the issue being asked by the OP. Enabling the minimize option does
NOT override the "X" exit button in the titlebar of the app. To avoid
accidentally hitting the "X" exit button instead of the "_" minimize
button, I would suggest the OP start clicking on the taskbar button for
Outlook to toggle its window (and minimize it which would then make the
window and taskbar button disappear and leave only the tray icon).

(Note to JonC: You have Gravity configured to put the poster's e-mail
address in your attribution line instead of their name. No one here
really cares what e-mail address the poster claims is theirs, especially
since it may be bogus or munged.)

Thanks for that.

 

[John]

you mean "close" it but still have it notify you of new mail? No, but there
are 3rd party applications that do that.

Would you have a link for these applications please?

 

[VanguardLH]

Would you have a link for these applications please?

PopTray
Magic Mail Monitor

and many others found via Google, like:

http://www.google.com/search?q=+free++e-mail+monitor

You could also search at common download sites, like:

http://www.download.com/
http://www.softpedia.com/

Be aware that most e-mail monitors only work with POP. You didn't
mention what type of e-mail accounts you use (POP, IMAP, HTTP/Deltasync,
or Exchange).

Also be aware that most of these e-mail monitors will consume as much
memory, if not more, than does Outlook. When Outlook is minimized to a
system tray, it relinquishes the GUI resources it needs to paint its
window. This means the resident process for outlook.exe becomes small.
You can see the memory footprint change in Task Manager's Processes tab
when you open the Outlook window and when you minimize it to a tray
icon. Some e-mail monitors do not relinquish their GUI resources so
they are just as big in memory whether their window is displayed or not.
In fact, some e-mail monitors consume more memory than does Outlook when
Outlook's window is displayed. So you really don't end up saving on any
resources by closing Outlook and using an e-mail monitor in its place.

Some e-mail monitors, like the ones that I mentioned above, let you
define rules. You can equate some if not most or all of your Outlook
rules to those you can define inside these e-mail monitors. However,
most e-mail monitors are fairly simplistic and you get no means of
filtering your incoming e-mails.

The only advantage that I've found in using an e-mail monitor over
leaving Outlook minimized to a tray icon is eliminating the bogus errors
that Outlook generates. POP only has 2 statuses: +OK and -ERR. Any
comments the server sends back with the status are non-standard strings
and cannot be used to test the result of a command sent by the client to
the server. So when the server fails to establish a mail session, times
out, or has other problems, all it can send back (if it sends anything)
is the single -ERR code. During a mail establishment, Outlook only
knows it got back an -ERR code and so it reports (often wrongly) that
your login failed. All Outlook knows is that the server failed to
establish a mail session but not really why. Alas, Outlook has no
option to hide its error messages. When the login fails, Outlook shoves
a popup on the screen telling you of the failure. However, if you are
polling your account every 10 minutes for a total of 144 mail polls per
day, you probably don't care if you missed a couple mail polls. This is
why I don't bother using Outlook to connect to my Hotmail accounts via
POP (or their Connector) because Hotmail is not a reliable enough
service to eliminate seeing these bogus prompts (I use my Gmail account
to poll my Hotmail accounts because I don't have login failures with
Gmail). Using an e-mail monitor often helps to eliminate the noise
because some of them have an option to NOT show failed logins. This is
not as bad a problem as I make it sound but getting one or two prompts
about a failed login (due to server-side problems over which I have no
control) over a couple days is too much a nuisance for me to keep
closing those bogus prompt windows.

 

[Michael Bauer [MVP - Outlook]]

Please see OLKeeper here, which does exactly what you're asking for:
http://www.vboffice.net/product.html?lang=en

--
Best regards
Michael Bauer - MVP Outlook
Category Manager - Manage and share your categories:
SAM - The Sending Account Manager:
<http://www.vboffice.net/product.html?lang=en>


Am Thu, 13 May 2010 08:45:33 +1200 schrieb John:

 

[VanguardLH]

Please see OLKeeper here, which does exactly what you're asking for:
http://www.vboffice.net/product.html?lang=en

YIKES!!! At a price of $60, that's damn expensive for the minimum number
of functions (just two) that it provides. And that cost only covers a
single year of updates. At that price, it better come in a gold-gilded
box.

 

[John]

YIKES!!! At a price of $60, that's damn expensive for the minimum number
of functions (just two) that it provides. And that cost only covers a
single year of updates. At that price, it better come in a gold-gilded
box.

Yes, this was the same reaction I had when seeing the cost for this
software. I realise that the purchase price is for a site licence but for a
one off home user it's way over priced.

 

[Michael Bauer [MVP - Outlook]]

Yes, this was the same reaction I had when seeing the cost for this
software. I realise that the purchase price is for a site licence but for a
one off home user it's way over priced.

The Add-in is not available for single users. For a company starting with,
say five seats, it's a very good deal.

--
Best regards
Michael Bauer - MVP Outlook
Category Manager - Manage and share your categories:
SAM - The Sending Account Manager:
<http://www.vboffice.net/product.html?lang=en>