Miscellaneous Questions for Outlook Gurus

[Alex]

Will be impressed if anyone can get all of these. I'm using Outlook 2007 (in
Windows 7 on my MacBook Pro via Parallels)...

1) It seems that e-mail search presents two options, "current folder" and
"all folders." Is there a way to search/select "current folder and all
subfolders"?

2) Often times when I switch from Mail to Calendar or Mail to Contacts, and
then switch back to Mail, I find that some of my e-mail account groups have
been collapsed. This seems to happen for no apparent reason and gets rather
frustrating. It's an issue I had with Outlook 2003, as well. Any solutions?

3) When I create a new appointment in Calendar and attempt to choose a
Category, a whole bunch of random categories appear on the list (not sure how
these were created, must somehow be done automatically). There are really
only two or three categories that I use, and it would be great if these were
all that appeared, or at least if these appeared at the top of the list (so
that I wouldn't have to dig into "all categories" and then track them down).
Any recommendations?

4) How do I prevent the ruler from popping up when I'm composing a new
message? It's annoying when I happen to pass my pointer through the top of
the composition window and it pops up!

5) What's the keyboard shortcut for cycling through open windows in Outlook?
Is there a secret trick when doing this on a MacBook Pro via Parallels in
Coherence View?

Good luck! ; )


And THANKS,
Alex

 

[Sue Mosher [MVP]]

1) You can use Advanced Find (Ctrl +Shift + F) to specify the search scope,
but it may be less efficient.

2) No idea. (It's better to pose one question per post, since you may not
find someone who knows the answers to all your questions.)

3) The MRU list is generated by Outlook automatically. It seems a little
random to me, too. You can remove categories from the master list without
removing them from items (although that will remove any color-coding) or you
can rename categories so that they appear at the top of the list.

4) Don't know. I never see the ruler in the message composition window here
in OL2007.

5) You'd use Alt+Tab for that. There's no shortcut, at least none that I
know of, for cycling just through Outlook windows.

Please post follow-up questions/comments to one of the forums at
http://social.answers.microsoft.com/Forums/en-US/category/officeoutlook, as
this newsgroup is being discontinued any day now.