Miscellaneous questions

[Franco Lombardo]

I have some questions about Project 2007.

1) I have a plan with a deep outline structure. Is there a way to ask Projec
to expand/collapse the outline tree till the n-th level?

2) Is it possible to customize the Gantt view in order to show different
outline levels with different colors? I mean, I'd like to see all the
summary task at the first level in blue, all the ones at the second in red,
and so on.

3) Is there a way to center the Gantt View on the period in wich a
particular task wil be executed?

Thanks a lot.

Bye.

Franco


~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
http://www.francolombardo.net
Scala, Java, As400.....
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[meg99]

1) I have a plan with a deep outline structure. Is there a way to ask Projec
to expand/collapse the outline tree till the n-th level?

Make sure your "formatting" menu/toolbar is showing. Select
"Show" and from the dropdown select the outling level you want
Note that you can create a "single" view with an applied
filter that will do this automatically for you.

2) Is it possible to customize the Gantt view in order to show different
outline levels with different colors? I mean, I'd like to see all the
summary task at the first level in blue, all the ones at the second in red,
and so on.

Create a custom filter or filters that will filter a desired
outline level without showing the summary tasks
Highlight the tasks and set the color you want for each
selected outline level
Again, you can create a view for this.

3) Is there a way to center the Gantt View on the period in wich a
particular task wil be executed?

As far a I know, there is not. However, you can use the
built-in "Date Range" filter that will select the tasks in a
particular time period.

meg99

 

[Darrell]

Franco,

If I am reading your third question correctly you want to scroll the Gantt
chart view to the specific task your are viewing. You can do this with the
"Scroll to Task" icon on the standard toolbar or hit CTRL+SHFT+F5

Darrell

 

[Andrew Lavinsky]

With respect to Item #2, you could probably do something like that if you
were clever w/ Custom Flag fields toggling based on the WBS code. That can
then be used to automatically change the bar colors based on level of the
outline.


-A

 

[Dave]

I think I'd base a solution on the 'Outline Level' field but otherwise
follow the approach alluded to.

 

[Franco Lombardo]

First of all, I wish to thank everyone who answered my questions. All your
suggestions are very useful.
Then, I have something more to ask you....

With respect to Item #2, you could probably do something like that if you
were clever w/ Custom Flag fields toggling based on the WBS code. That
can then be used to automatically change the bar colors based on level of
the outline.

Is there a way to automatically set the custom flag fields based on the
outline level?

Thanks a lot.

Bye

Franco

 

[Dave]

First of all, I wish to thank everyone who answered my questions. All your
suggestions are very useful.
Then, I have something more to ask you....

...

Is there a way to automatically set the custom flag fields based on the
outline level?

Thanks a lot.

Bye

Franco

Yes, but it isn't quite as straightforward as might first appear if you
want it to apply to summary tasks.

Iif( [Outline Level] = 2 , Yes , No )

is a formula you can set (right click on the header of the flag column,
select 'Customise Fields' and type the formula into the box) which works
on non-summary tasks.

Summary tasks are a bit harder because they occur at a different outline
level to the tasks they group (ie, a level 3 summary will group level 4
tasks).

 

[Dave]

First of all, I wish to thank everyone who answered my questions. All
your suggestions are very useful.
Then, I have something more to ask you....

...

Is there a way to automatically set the custom flag fields based on
the outline level?

Thanks a lot.

Bye

Franco

Yes, but it isn't quite as straightforward as might first appear if you
want it to apply to summary tasks.

Iif( [Outline Level] = 2 , Yes , No )

is a formula you can set (right click on the header of the flag column,
select 'Customise Fields' and type the formula into the box) which works
on non-summary tasks.

Summary tasks are a bit harder because they occur at a different outline
level to the tasks they group (ie, a level 3 summary will group level 4
tasks).

For summary level tasks, do the following.

Firstly copy the outline level field to a number field (Number1 say) by
using the formula [Outline Level] in the Customise Fields dialogue
associated with Number1. Then for Number1, set the 'Calculation for
task, group and summary rows' to 'Rollup' to the 'Minimum'. Having done
this, summaries and the tasks they group will have the same number.

Now use the formula I used previously, but apply it to Number1:

Iif( [Number1] = 2 , Yes , No )

You will of course have to do this for each of your outline levels if
you want to colour each one differently. You will also have to crate
new bar styles for tasks, summary bars, milestones and any other symbol
you use under outline levels.

Overall it seems like quite a lot of work.

 

[Franco Lombardo]

For summary level tasks, do the following....

I did it using the custom field Flag1. Then in Customise Fields dialogue
associated with Flag1, I set the formula [Outline level]=1. In the
'Calculation for
task, group and summary rows' I selected 'Use formula'.
Now I have to repeat this procedures for all the levels I want to color in a
special way.

Thanks very much for your hints.

Bye

Franco


~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
http://www.francolombardo.net
Scala, Java, As400.....
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~