Missing Figure Cross Reference

[Von Mock]

I am working on creating some cross references within a word document and
have found that the existing number of "Figure X's" do not show up in the
cross reference -> Reference Header -> Figure. But do show up in a list for
numbered items.

Any recommendations on how to have the existing reference list of figures to
show up under the cross reference -> Reference Header -> Figure would be
greatly appreciated.

Thank you,

Von

 

[DeanH]

When you say "But do show up in a list for numbered items" do you mean 1) a
List of Figures (like a Table of Contents at the start of the document) or,
2) do you mean Cross Reference, Reference Type (Header?), Numbered Item?
1) Refresh the whole document to ensure number order has been reset, ie
Ctrl+A, F9, do this twice to ensure all updates are reflected in your List of
Figures.
2) The Figures that appear in this Reference Type have not been created as a
Caption - Figure. Do a test, go to one of these "Numbered Items" that should
be a Figure, is the Style - Caption or a List Numbered style (whether a
built-in or bespoke). My guess is that it will be a Numbered style. To
resolve, you need to recreate these "Captions" correctly, i.e. Insert,
Reference, Caption. Delete the old "caption". You can use copy/paste of a
"good" caption, but note that the numbering will not be automatically
updated, so Ctrl+A, F9 (twice) again will correct the numbering.
Note, if you have cross-referenced any of the duff captions, these will now
not work and will need to be re-cross-referenced to the new Figure caption.
Hope this helps
DeanH

 

[Stefan Blom]

What you are describing indicates that cross-references were created with
auto numbering, not with caption labels.

If you want to make use of "Figure" for "Reference type" you must recreate
your captions by using the Caption dialog box. You may not find this to be
worth the effort.

 

[Pamelia Caswell via OfficeKB.com]

The figure captions that get caught in the Cross reference dialog contain
the Seq wth the identifier "Figure". When field codes are shown, it looks,
typically, like this: SEQ Figure \* ARABIC. As others have suggested some
of your caption numbers may be other types of fields or Seq fields with
different identifiers.

The fastest way to fix them is to copy the label and number from a caption
that has been caught in the cross reference list and use it to replace the
ones that were not caught. As you do this, the number sequencing will be
wrong. But when you've done this for all, update the numbers (you can go
to print preview and back the print layout view to update all at once).

Pam

What you are describing indicates that cross-references were created with
auto numbering, not with caption labels.

If you want to make use of "Figure" for "Reference type" you must recreate
your captions by using the Caption dialog box. You may not find this to be
worth the effort.

I am working on creating some cross references within a word document and
have found that the existing number of "Figure X's" do not show up in the

[quoted text clipped - 10 lines]

Von

 

[Stefan Blom]

To clarify: after you have defined a caption label for a caption, it will be
available in the Cross-reference dialog box.

But, as I wrote, in this case using the "Numbered item" category for
cross-references is likely to be the easier option.

--
Stefan Blom
Microsoft Word MVP

The figure captions that get caught in the Cross reference dialog contain
the Seq wth the identifier "Figure". When field codes are shown, it
looks,
typically, like this: SEQ Figure \* ARABIC. As others have suggested
some
of your caption numbers may be other types of fields or Seq fields with
different identifiers.

The fastest way to fix them is to copy the label and number from a
caption
that has been caught in the cross reference list and use it to replace the
ones that were not caught. As you do this, the number sequencing will be
wrong. But when you've done this for all, update the numbers (you can
go
to print preview and back the print layout view to update all at once).

Pam

What you are describing indicates that cross-references were created with
auto numbering, not with caption labels.

If you want to make use of "Figure" for "Reference type" you must recreate
your captions by using the Caption dialog box. You may not find this to be
worth the effort.

I am working on creating some cross references within a word document and
have found that the existing number of "Figure X's" do not show up in
the

[quoted text clipped - 10 lines]

Von

 

[Pamelia Caswell via OfficeKB.com]

Von

I agree with Stefan. I misread your question and thought that some of your
figure captions did show up in the cross-reference dialog.

Pam

To clarify: after you have defined a caption label for a caption, it will be
available in the Cross-reference dialog box.

But, as I wrote, in this case using the "Numbered item" category for
cross-references is likely to be the easier option.

The figure captions that get caught in the Cross reference dialog contain
the Seq wth the identifier "Figure". When field codes are shown, it

[quoted text clipped - 27 lines]