Missing information when merging excel sheet in Catalogue document

[fredgo]

I'm using Office 2000. I've set up an excel speadsheet with 40 lines of
contacts (names, addresses, etc.). I've also set up a main document in Word
2000 as a catalogue file, and I have a next record (Word field) field after
all of the merge fields.

Problem: When I merge to a new document, some contacts are missing. How do
I get it to include everything. I suspect it has something to do with after
I sort the spreadsheet. Before sorting, everything merges fine, but if I
sort in the excel sheet or use the query option in Word, I am missing
contacts (merge data). Also, once I go forward with it, I can't go back.
I've also tried copying and pasting into new documents and spreadsheets.

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?ZnJlZGdv?=,

I'm using Office 2000. I've set up an excel speadsheet with 40 lines of
contacts (names, addresses, etc.). I've also set up a main document in Word
2000 as a catalogue file, and I have a next record (Word field) field after
all of the merge fields.

If you've set up a catalog merge, then I don't think you should have a
NextRecord field in there. That would have the effect of dropping every second
record.

Problem: When I merge to a new document, some contacts are missing. How do
I get it to include everything. I suspect it has something to do with after
I sort the spreadsheet. Before sorting, everything merges fine, but if I
sort in the excel sheet or use the query option in Word, I am missing
contacts (merge data). Also, once I go forward with it, I can't go back.
I've also tried copying and pasting into new documents and spreadsheets.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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