Missing Insert/Item Shortcut option for Task Notes

[davidcole-bdk]

In Outlook ( previous to Outlook 2003) , I used to be able to use the
Insert/Item function ( from Task menu ) to add a Shortcut to an Outlook
Message or Appointment in the Task Notes.

In Outlook 2003, for Insert/Item, it appears that I'm only able to Insert as
Attachment or as Text. However for Insert/File, I am able to Insert as
Hyperlink, which is the functionality I need, but for Outlook Items, not
Files.

I use tasks to organize my work, and often find it helpful to only refer to
such other Outlook data, rather then 'copying in' to the Task object.

Could someone please answer with a way to add such Shortcuts to an Outlook
Task?

 

[Jocelyn Fiorello [MVP - Outlook]]

If the item has a unique subject line in the folder it's in, you can use the
following URL syntax for a shortcut (the folder names are just examples):

outlook://public folders/all public folders/my folder/~subject of message

Note: When there are spaces in the string, like in the example above,
surround the entire url in angle brackets, like these: <> .

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[davidcole-bdk]

This makes sense, but I'm trying to avoid having to type the whole shortcut.
I typically have my folders organized like //Inbox/SubjectArea/Topic/message

Ideally, I would just be able to select 'Insert/Item', then Browse through
my folders, select the message, and then select 'Insert as Shortcut', [OK].
This sequence of interactions would result in placing ShortcutText with the
message subject containing the link to the message in the Folder.

If the 'Insert as Attachment', is really only 'linking' to my folder, then I
don't need the Shortcut,

 

[Jocelyn Fiorello [MVP - Outlook]]

Insert as Attachment doesn't link to anything -- it puts a copy of the item
into your message. If you don't have the option to insert as shortcut in a
particular item, you will have to use the URL method I described. I don't
know of any other way to do it.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

This makes sense, but I'm trying to avoid having to type the whole shortcut.
I typically have my folders organized like //Inbox/SubjectArea/Topic/message

Ideally, I would just be able to select 'Insert/Item', then Browse through
my folders, select the message, and then select 'Insert as Shortcut', [OK].
This sequence of interactions would result in placing ShortcutText with the
message subject containing the link to the message in the Folder.

If the 'Insert as Attachment', is really only 'linking' to my folder, then I
don't need the Shortcut,

If the item has a unique subject line in the folder it's in, you can use the
following URL syntax for a shortcut (the folder names are just examples):

outlook://public folders/all public folders/my folder/~subject of message

Note: When there are spaces in the string, like in the example above,
surround the entire url in angle brackets, like these: <> .

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Diane Poremsky [MVP]]

as link should be an option for RTF format messages. But only use it to
other users in the company.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/



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"Jocelyn Fiorello [MVP - Outlook]"

Insert as Attachment doesn't link to anything -- it puts a copy of the
item
into your message. If you don't have the option to insert as shortcut in
a
particular item, you will have to use the URL method I described. I don't
know of any other way to do it.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply
only to the newsgroup to preserve the message thread. ***

This makes sense, but I'm trying to avoid having to type the whole
shortcut.
I typically have my folders organized like
//Inbox/SubjectArea/Topic/message

Ideally, I would just be able to select 'Insert/Item', then Browse
through
my folders, select the message, and then select 'Insert as Shortcut',
[OK].
This sequence of interactions would result in placing ShortcutText with
the
message subject containing the link to the message in the Folder.

If the 'Insert as Attachment', is really only 'linking' to my folder,
then I
don't need the Shortcut,

If the item has a unique subject line in the folder it's in, you can
use the
following URL syntax for a shortcut (the folder names are just
examples):

outlook://public folders/all public folders/my folder/~subject of
message

Note: When there are spaces in the string, like in the example above,
surround the entire url in angle brackets, like these: <> .

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply
only to the newsgroup to preserve the message thread. ***


:

In Outlook ( previous to Outlook 2003) , I used to be able to use the
Insert/Item function ( from Task menu ) to add a Shortcut to an
Outlook
Message or Appointment in the Task Notes.

In Outlook 2003, for Insert/Item, it appears that I'm only able to
Insert as
Attachment or as Text. However for Insert/File, I am able to Insert
as
Hyperlink, which is the functionality I need, but for Outlook Items,
not
Files.

I use tasks to organize my work, and often find it helpful to only
refer to
such other Outlook data, rather then 'copying in' to the Task object.

Could someone please answer with a way to add such Shortcuts to an
Outlook
Task?