Missing lines in mail merge labels

[RyMar]

After a field in the address is blank no other fields print. How is this
corrected?
i.e. if address line 2 is blank, the city, state, etc do not print...

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?UnlNYXI=?=,

After a field in the address is blank no other fields print. How is this
corrected?
i.e. if address line 2 is blank, the city, state, etc do not print...

We need more information.

1. Version of Word

2. Type of data source

3. Type of merge (form letter, labels, or?)

4. Exactly which steps did you use to place the fields in the document

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail

 

[RyMar]

Word 2002 creating standard avery labels. Data was in .mdb format in "My Data
Sources". Fields were inserted using "More Items" since address block was not
what I wanted.
Data field names were: Title, FirstName, LastName, Address_Line_1,
Address_Line_2, City, State, Zip. Some typing added after Zip (i.e.
Confidential)
If second address line was blank, none of the fields after were printed.

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?UnlNYXI=?=,

Strange. Can't recall having ever seen anything of the sort.

We've been seeing some problems, recently, with TABLET PCs. Do you have a Table
PC?

You say the information is missing when you print. How about when viewing the
data in the main merge document? Merging to a new document?

Did you press ENTER or SHIFT+Enter to make the new lines?

If you press Alt+F9 to show the field codes, do you see any field names besides
MergeField? (Fields are within { brackets }).

Word 2002 creating standard avery labels. Data was in .mdb format in "My Data
Sources". Fields were inserted using "More Items" since address block was not
what I wanted.
Data field names were: Title, FirstName, LastName, Address_Line_1,
Address_Line_2, City, State, Zip. Some typing added after Zip (i.e.
Confidential)
If second address line was blank, none of the fields after were printed.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail

 

[RyMar]

The information is missing when I preview the labels. And same for print
preview and printing. Nothing special about the PC - standard desktop used
only with Office.

I'm going to try moving the fields around in the database and remapping. I
also think I will copy the files to another computer and try the merge there.
If the same problem occurs it's the data? If not the same problem, it must be
something in the Word install (options,etc). Sound like a plan?

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?UnlNYXI=?=,

The information is missing when I preview the labels. And same for print
preview and printing. Nothing special about the PC - standard desktop used
only with Office.

I'm going to try moving the fields around in the database and remapping. I
also think I will copy the files to another computer and try the merge there.
If the same problem occurs it's the data? If not the same problem, it must be
something in the Word install (options,etc). Sound like a plan?

Yes...

Can you be more specific about what you mean by "remapping"? Are you trying to
use the AddressBlock?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail