Modify Heading1 Style to be numbered but not show numbers

[DaveG225]

Sorry if this is a repeat - but I cannot find the answer.
Please reply on how to do this in Word 2007.

Trying to create page numbering using sections that put the page number in
the footer in the format 1-1, 1-2, 1-3, for chapter 1, then for chapter 2
have it be 2-1, 2-2, 2-3.

I assume a main step is to put text on a page like "Chapter 1" and then
apply a style to it so the footer page number knows what chapter number to
prefix the page number with?

I can follow most of the steps in other posts, but when I modify Heading 1
to have numbering, it displays on the body of the page as 1-1. I want to
type text on the page like "Chapter 1" and apply Heading 1 so it does NOT
look like :1-1 Chapter 1".

I have read all the other links - but lots refer to older versions which
just confuse me. A simple step by step for word 2007 would just make my day !

Thanks
Dave

 

[Herb Tyson [MVP]]

Use the Multilevel List numbering tool (Home tab), and choose the "Chapter
1" list style.

 

[Suzanne S. Barnhill]

To clarify what Herb has said, you can include "Chapter" as part of the
numbering style; the 1 following "Chapter" is the paragraph's auto number
and becomes the "chapter number" used for page numbers, captions, etc.

 

[DaveG225]

Thanks Herb !

I was so hung up in trying to modify the Heading1 Style that I lost sight of
the available CHAPTER selection in the Multilevel list.

This is still very complicated for a casual user to create large docs with
this type of page numbering request. I will attempt to document the steps I
took to possibly help with others that are not on an expert level ( like me ).

 

[DaveG225]

Here are the steps for Word 2007 to create a long document that has page
numbers with the Chapter + page #, like "1-1, 1-2, 1-3,....2-1, 2-2, 2-3."

( Sorry it is so long - hope it helps someone else like me )

Assume a 26-page document of just text ( this was my test document ).
1. Add page numbers to the whole document by clicking on Insert ( from the
top "ribbon"), then page number, bottom of page, Select Plain Number 2.
* RIBBON is what they call the top menu in 2007 *

This will put the page number on all pages at the bottom, centered.
Double click in the body to close the footer.

2. Put the word "Chapter 1" at the top of your first page
- go to the top of the text and press enter to move text down, then cursor
up 1.
- click on Home ( ribbon), then from the Paragraph section, click on the 3rd
icon from the left ; this is the MultiLevel List.
- select the last option that shows "Chapter 1 Heading 1 ---".

This will put "Chapter 1" at the top of page one.

3. Page down a few untill you want to end Chapter 1
- put the cursor at the last character of the bottom of the current page
- you need to make a SECTION break here ( not a page break )
- click on Page Layout ( ribbon ), Breaks, Section Breaks, Odd Page.
- you will see some movement on the screen
( odd page is used since most books have the next chapter start on odd pages)

Note: at this point page number is still 1,2,3 ... with Chapter 1 on page 1.

4. Go back to page 1 and open up the footer by Dbl-clicking near the 1
- click on Insert, page number, format page numbers
- click on the option "Include chapter number"
- Chapter starts with style = Heading 1
- Page numbering starts at 1, then click ok

You will see the page number look like "1-1" and continue until the end of
the section break.

5. Repeat the process by going to the top of the page where Chapter 2 should
be
- move text down, cursor up 1... see step 2

6. At the bottom of Chapter two's first footer, format the page number like
step 4.
- it should show 2-2, 2-3, 2-4 ....

Then repeat it for the following chapters.

It seems once you do this for Chapter 3 and later, you no longer have to
format the footer page numbers, as they already are in the format of 3-1,
3-2, 3-3...

I'm sure the experts can explain this, but this long winded document will
get you there!

Dave

 

[Suzanne S. Barnhill]

Or you could look at http://word.mvps.org/FAQs/Numbering/ChapterNumber.htm

 

[DaveG225]

Hi Suzanne,

I ran across that post and must have read it 10 times and still could not
figure it out. The reference to 2003 and lacking details of 2007 confused
me. I don't think the steps will work if you acutually try them as outlined
- and don't rely on your experience to fill in the blanks. That is why I
came up with my own that were all 2007. I know you and many others are very
proficient in Word, so you may have a harder time seeing it through the eyes
of a casual user like me.
I appreciate your comments and all the help you have given others!

Dave
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