Modify Pivot Table SourceData range

[Mike Fogleman]

I have 10 worksheets of data each with a pivot table(1) on them. New data is
added each month to each sheet. My routine loops through each sheet, cleans
out blank rows and copies the new data to a master sheet "Data". How do I
modify the new data range for the pivot tables? My last line of code creates
a new pivot table, which is not what I want of course. And then finally to
refresh the tables. Does ActiveWorkbook.RefreshAll work on pivot tables
also?

Sub CleanUp()
Dim ws As Worksheet
Dim DRow As Long, SRow As Long
Dim DRng As Range, SRng As Range
Dim c As Range, shrng As Range
Dim i As Integer

DRow = Worksheets("Data").Cells(Rows.Count, "A").End(xlUp).Row
If DRow < 3 Then DRow = 3
Set DRng = Worksheets("Data").Range("A3:G" & DRow)
DRng.Delete

For i = 3 To 12
Set ws = Worksheets(i)
SRow = ws.Cells(Rows.Count, "B").End(xlUp).Row
Set shrng = ws.Range("B3:B" & SRow)
For Each c In shrng
If c.Value = "" Then ws.Range(c.Offset(0, -1), c.Offset(0,
4)).Delete
Next c
SRow = ws.Cells(Rows.Count, "A").End(xlUp).Row
Set SRng = ws.Range("A3:E" & SRow)
DRow = Worksheets("Data").Cells(Rows.Count, "A").End(xlUp).Row
If DRow < 2 Then DRow = 2
Set DRng = Worksheets("Data").Range("B" & DRow + 1)
SRng.Copy DRng
DRow = Worksheets("Data").Cells(Rows.Count, "B").End(xlUp).Row
Set DRng = Worksheets("Data").Range("A3:A" & DRow)
DRng.Value = ws.Name
Set SRng = ws.Range("A1:F" & SRow)
'ws.PivotTableWizard SourceType:=xlDatabase, SourceData:=SRng

Next i
End Sub

 

[Tom Ogilvy]

Manually Set your pivottable source to the SHEET level name "Database".
(you will need to create them) ex, for sheet1 it would be Sheet1!Database.
Then to refresh a new range.

change

'ws.PivotTableWizard SourceType:=xlDatabase, SourceData:=SRng

to
ws.Names("Database").ReferstoRange = "=" &
SRng.Address(1,1,xlA1,True)


then after you loop to

Thisworkbook.RefreshAll

from the help on RefreshAll:

Refreshes all external data ranges and PivotTables in the workbook.

 

[Mike Fogleman]

Thanks Tom. I'll create a Named Range "Database" on each sheet and give it a
try. The blank rows thing, I normally delete from the bottom up for the
reason you mentioned, but this data will never have more than 1 blank row
adjacent to another, so I felt safe doing it in a For..Next loop.
Mike F

 

[Tom Ogilvy]

I figured it wasn't problematic particularly given your a seasoned
developer, but thought I would mention it for the benefit of someone
pursuing the archives. <g>

 

[Mike Fogleman]

OK, now I'm getting a Runtime Error 1004 on that last line that sets the
source range!!

 

[Tom Ogilvy]

You shouldn't use that line.

Since the pivot table is set to use the sheet level name Database, all you
need to do is redefine the range that database refers to.

 

[Mike Fogleman]

It is the line you gave me to use instead of the one that I had. However,
using the JWalk Name Lister add-in, I found only one named range, the last
one I had created, and it was Workbook level, not worksheet level. I guess I
was not creating the named ranges correctly. Each time I created the name
Database on a sheet, it was replacing the one before it.

 

[Mike Fogleman]

If all else fails, re-read instructions. I am now creating Sheet level
range names as you instructed. Will let you know how the code works when I
get this done.

 

[Mike Fogleman]

Tom, the line of code you gave me:

ws.Names("Database").ReferstoRange = "=" &
SRng.Address(1,1,xlA1,True)

changes the entire range of data to 0's and brings up the Circular Reference
toolbar. Now what?

 

[Tom Ogilvy]

Sorry, I had tested it and copied the wrong line of code. Should be using
the refers to property, not the referstorange property.

ws.Names("Database").Refersto = "=" &
SRng.Address(1,1,xlA1,True)

 

[Mike Fogleman]

OK, thanks. That seems to be working.

Sorry, I had tested it and copied the wrong line of code. Should be using
the refers to property, not the referstorange property.

ws.Names("Database").Refersto = "=" &
SRng.Address(1,1,xlA1,True)

 

[Dark_Templar]

I tried the solution,decriped in
http://www.contextures.com/xlPivot01.html but the Pivot Table is giving
me an "Invalid Reference" Error.

Any idea what I could be doing wrong?