Monthly Meeting fourth occurance last occurance duplication

[Robert]

I have meetings that occur on the second, third, fourth, and last Tuesday of
every month. Since the meeting does not occur on the first Tuesday, I chose
to schedule each weekly meeting on a monthly reoccurrence. However,
sometimes the fourth Tuesday is the last Tuesday and sometimes it is not
(when there are five Tuesdays in a month). Is there a way to schedule a
weekly meeting like this without the duplication on the occasions that the
fourth Tuesday is the same as the last Tuesday but still schedule those
"Fifth week" meetings?

 

[Vince Averello]

Without third-party tools, no (as far as I can tell)

 

[Diane Poremsky [MVP]]

Either the ws.repeat appointment tool or create them in excel and import.
Or create series for every tues and delete the first one each month- but I
don't like meeting exceptions. The biggest problem is making them meeting
requests - so I'd probably make one event for each of the 2nd, 3rd ad 4th
Tues then for the 5th as needed.

for appointments (can't easily make meeting requests using this method even
though the field map maps attendees) I'd use excel - put the date of the
first meeting in the first cell then use a formula to look at the first date
+ 7 and if its less than 8, add 14 to it, otherwise, add 7 to the date.
Then fill the formula down the cells and fill in the other needs fields - if
the times and subjects are the same, it will fill in nicely. You can even
number the meetings and fill the cell with the next # in the series . Name
the range, save and import. [the formula would be =IF(DAY(A1+7) <
8,A1+14,A1+7)]

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
(e-mail address removed)

EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.