Months sorting alphabetically instead of chronologically

[neenmarie]

I have a report from a query that gives me dollar totals of shipments by
Vendor and Part Number per month. The date in the query is set as follows:
"Format$([ReportSubVendorDollars].[ShipDate],'mmmm yyyy')". This gives me
the results I want but in the report it is not being seen as a date so is
sorting alphabetically instead of chronologically. How can I get the months
in order instead of alphabetically?

 

[Ken Snell [MVP]]

Add two calculated fields to your query, in this order:

YearNum: Year([ReportSubVendorDollars].[ShipDate])
MonthNum: Month([ReportSubVendorDollars].[ShipDate])

Sort on these two fields.

 

[Ken Snell [MVP]]

Actually, if you're wanting the report to sort this way, no need to put
these fields in the query. You can add them to the Sorting & Grouping list,
which is what the report will use for sorting any way.

View | Sorting & Grouping

Add these two expressions to the list there:

Year([ReportSubVendorDollars].[ShipDate])
Month([ReportSubVendorDollars].[ShipDate])

Set both for ascending sort.

--

Ken Snell
<MS ACCESS MVP>

Add two calculated fields to your query, in this order:

YearNum: Year([ReportSubVendorDollars].[ShipDate])
MonthNum: Month([ReportSubVendorDollars].[ShipDate])

Sort on these two fields.

--

Ken Snell
<MS ACCESS MVP>

I have a report from a query that gives me dollar totals of shipments by
Vendor and Part Number per month. The date in the query is set as follows:
"Format$([ReportSubVendorDollars].[ShipDate],'mmmm yyyy')". This gives me
the results I want but in the report it is not being seen as a date so is
sorting alphabetically instead of chronologically. How can I get the months
in order instead of alphabetically?