Move Appointment from Exchange Server to PST

[John Schneider]

Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days
before adding my previous PST file via Data File Management. I now have that
PST file set as my mail delivery location. Before adding the PST file, I
received a recurring meeting/appointment that is in the calendar on the
Exchange server group. All my other meetings/appointments are in the PST
file. I'm trying to move the one recurring meeting from the server group to
the PST group.

I go to the Calendar view, and under "My Calendars" I check both "Calendar
in Mailbox xyz" and "Calendar". On the right side I then can see both
calendars. I try to drag and drop the meeting from one to the other, but get
the message "Can't move the items. You cannot move one occurrence of an
appointment series to a different folder. To move a recurring appointment,
you must move the original appointment or copy the single occurrence and move
the copy."

I have gone back to the original appointment and tried to move it, but get
the same error. How do I move the appointment and keep the recurrence in
tact?

Thanks

 

[Brian Tillman]

Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few
days before adding my previous PST file via Data File Management. I
now have that PST file set as my mail delivery location.

With this setting, your collegues can no longer see your calendar free/busy
information and you'll not be able to view anything via Outlook Web Access
if your site uses that at all. You can have a PST in your profile while
still keeping Exchange as the delivery location, if that's what suits you.

I go to the Calendar view, and under "My Calendars" I check both
"Calendar in Mailbox xyz" and "Calendar". On the right side I then
can see both calendars. I try to drag and drop the meeting from one
to the other, but get the message "Can't move the items. You cannot
move one occurrence of an appointment series to a different folder.
To move a recurring appointment, you must move the original
appointment or copy the single occurrence and move the copy."

Did you try to COPY instead of MOVE?

 

[John Schneider]

With this setting, your collegues can no longer see your calendar free/busy
information and you'll not be able to view anything via Outlook Web Access
if your site uses that at all. You can have a PST in your profile while
still keeping Exchange as the delivery location, if that's what suits you.

Good point Brian, I had not thought of that ramification. I have been using
the PST file as the delivery location for years now, but can't remember why I
set it up that way initially. I don't remember having anyone mention before
that they could not see my schedule. So, in order to keep the mail going to
the Inbox in my PST file while keeping my calendar accessible by everyone,
I'm assuming that I would have to:
1) Set the global inbox as the delivery location.
2) I have a bunch of rules moving specific senders & subjects to certain
folders. I'd have to change the rules to look in the global Inbox, then have
a final rule that moves any messages not caught by the above rules to the PST
Inbox.
3) Move all meetings/appointments to the global calendar, which brings me
back to the same issue, i.e. moving items from one calendar to the other.

Did you try to COPY instead of MOVE?

I tried that just now. I can copy/paste, but the recurrence information
seems to be lost. Looks like I'd have to do the copy, then manually go into
each item and reset the recurrences. Given the number of standing
meetings/conference calls/appointments I have, that is going to be very
tedious. There just HAS to be a way to move from one calendar to the other!

Thanks,
John Schneider

 

[Brian Tillman]

So, in order to keep the mail going to the Inbox in my PST file while
keeping my calendar accessible by everyone, I'm assuming that I would
have to: 1) Set the global inbox as the delivery location.
2) I have a bunch of rules moving specific senders & subjects to
certain folders. I'd have to change the rules to look in the global
Inbox, then have a final rule that moves any messages not caught by
the above rules to the PST Inbox.
3) Move all meetings/appointments to the global calendar, which
brings me back to the same issue, i.e. moving items from one calendar
to the other.

Sounds right. I don't know why you wouldn't be able to move items. I tried
it myself and it works fine for me. Did you try copy instead of move as I
suggested? Keep in mind that you'd be going back the other direction, which
may work while the original doesn't.

It begs the question though: why do you want a PST that mirrors the Exchange
server? I use Exchange and a PST because I have to. Our admins put a 50 MB
limit on mailboxes and I have to move messages in order to keep from filling
up the mailbox, but everything else (Contacts, Calendar, Notes, etc.) remain
on the Exchange server.

 

[Diane Poremsky [MVP]]

I wonder if it's because the pst is ansi and the ost is Unicode - there are
some issues moving items between different formats of the message stores,
but I thought allwere fixed in sp1.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[John Schneider]

This is really bizarre. If I try to drag-and-drop, I get the error. If I
click on the item, then use the menus (Edit, Move to Folder), it works fine.

BTW, how do I tell if the PST is ansi or Unicode?

Thanks for the reply,
John

I wonder if it's because the pst is ansi and the ost is Unicode - there are
some issues moving items between different formats of the message stores,
but I thought allwere fixed in sp1.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few days
before adding my previous PST file via Data File Management. I now have
that
PST file set as my mail delivery location. Before adding the PST file, I
received a recurring meeting/appointment that is in the calendar on the
Exchange server group. All my other meetings/appointments are in the PST
file. I'm trying to move the one recurring meeting from the server group
to
the PST group.

I go to the Calendar view, and under "My Calendars" I check both "Calendar
in Mailbox xyz" and "Calendar". On the right side I then can see both
calendars. I try to drag and drop the meeting from one to the other, but
get
the message "Can't move the items. You cannot move one occurrence of an
appointment series to a different folder. To move a recurring
appointment,
you must move the original appointment or copy the single occurrence and
move
the copy."

I have gone back to the original appointment and tried to move it, but get
the same error. How do I move the appointment and keep the recurrence in
tact?

Thanks

 

[Brian Tillman]

BTW, how do I tell if the PST is ansi or Unicode?

Right-click the root of the PST, choose Properties and click Advanced. The
Format field will indicate 97-2002 format if it's ANSI.

 

[Diane Poremsky [MVP]]

if I recall, move worked correctly - do you have sp1 installed?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

This is really bizarre. If I try to drag-and-drop, I get the error. If I
click on the item, then use the menus (Edit, Move to Folder), it works
fine.

BTW, how do I tell if the PST is ansi or Unicode?

Thanks for the reply,
John

I wonder if it's because the pst is ansi and the ost is Unicode - there
are
some issues moving items between different formats of the message stores,
but I thought allwere fixed in sp1.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


message

Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few
days
before adding my previous PST file via Data File Management. I now
have
that
PST file set as my mail delivery location. Before adding the PST file,
I
received a recurring meeting/appointment that is in the calendar on the
Exchange server group. All my other meetings/appointments are in the
PST
file. I'm trying to move the one recurring meeting from the server
group
to
the PST group.

I go to the Calendar view, and under "My Calendars" I check both
"Calendar
in Mailbox xyz" and "Calendar". On the right side I then can see both
calendars. I try to drag and drop the meeting from one to the other,
but
get
the message "Can't move the items. You cannot move one occurrence of
an
appointment series to a different folder. To move a recurring
appointment,
you must move the original appointment or copy the single occurrence
and
move
the copy."

I have gone back to the original appointment and tried to move it, but
get
the same error. How do I move the appointment and keep the recurrence
in
tact?

Thanks

 

[John Schneider]

Yes. The version shows (11.6359.6408) SP1

if I recall, move worked correctly - do you have sp1 installed?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

This is really bizarre. If I try to drag-and-drop, I get the error. If I
click on the item, then use the menus (Edit, Move to Folder), it works
fine.

BTW, how do I tell if the PST is ansi or Unicode?

Thanks for the reply,
John

I wonder if it's because the pst is ansi and the ost is Unicode - there
are
some issues moving items between different formats of the message stores,
but I thought allwere fixed in sp1.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


message
Recently upgraded to Outlook 2003 SP1. I was using Outlook for a few
days
before adding my previous PST file via Data File Management. I now
have
that
PST file set as my mail delivery location. Before adding the PST file,
I
received a recurring meeting/appointment that is in the calendar on the
Exchange server group. All my other meetings/appointments are in the
PST
file. I'm trying to move the one recurring meeting from the server
group
to
the PST group.

I go to the Calendar view, and under "My Calendars" I check both
"Calendar
in Mailbox xyz" and "Calendar". On the right side I then can see both
calendars. I try to drag and drop the meeting from one to the other,
but
get
the message "Can't move the items. You cannot move one occurrence of
an
appointment series to a different folder. To move a recurring
appointment,
you must move the original appointment or copy the single occurrence
and
move
the copy."

I have gone back to the original appointment and tried to move it, but
get
the same error. How do I move the appointment and keep the recurrence
in
tact?

Thanks

 

[John Schneider]

Right-click the root of the PST, choose Properties and click Advanced. The
Format field will indicate 97-2002 format if it's ANSI.

It just shows "Personal Folders File".

Thanks

 

[Diane Poremsky [MVP]]

Unless you made the pst in Outlook 2003, it's the older format (ANSI).

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[Brian Tillman]

It just shows "Personal Folders File".

Then it's Unicode.