Move data?

[L.]

Office 2k.

Have 13 sheets, one for each month and a "summary" page.
Each monthly page has a "Notes" column for special notes, comments, etc.
The Summary page also has corresponding columns (January Notes, Feb.
Notes,etc.etc.) for each month.
When done with particular month, I try to remember to transfer Notes from
individual monthly pages to summary page Notes. Now I just retype data
and/or copy-paste.

Would like to have anything I enter in Notes column on monthly pages to auto
transfer to summary page Notes.

Help,

L.

 

[Gord Dibben]

L

To link data from one sheet to another you can use a formula on the summary
sheet like =January!A1

This can be dragged down using the fill handle as far as you wish.

From the sounds of it you have 12 columns of notes on the summary sheet.

In January Notes column enter =January!cellref and drag/copy that down.

cellref being the top cell in the January sheet "notes" column


Gord Dibben MS Excel MVP

 

[L...]

Thanks. Will give it a try when I get to work in the AM.

L.

 

[L.]

Back in office and trying to follow your instructions.
Not sure what I'm doing wrong.

The monthly sheet is labeled January 2006.
The column for Notes is column "I" and I want to start in row 3 (first two
rows are description of column).
When I enter =January 2006!I3 in summary page, January notes(column "P" row
3) I get a popup "file not found" screen.

Help,

L.

 

[L.]

Think I found it.

=January 2006!I3 s/b ='January 2006'!I3
Didn't have ' ' around sheet name.
I'm guessing because of the space between January and 2006??

L.

 

[L.]

Do have one problem.
On summary page, if there isn't anything entered on column, I get "0"
instead of being blank.

L.

 

[Gord Dibben]

L

You are correct in your assumption.

My bad for not pointing out the need for the single quotes when sheetname has
space(s)


Gord

Think I found it.

=January 2006!I3 s/b ='January 2006'!I3
Didn't have ' ' around sheet name.
I'm guessing because of the space between January and 2006??

L.

Gord Dibben MS Excel MVP

 

[Gord Dibben]

=IF('January 2006'!I3="","",'January 2006'!I3)

OR Tools>Options>View. Uncheck "Zero Values"


Gord

 

[L.]

Unchecking zero values did it.
In your opinion, which suggestion should I use.
OR is it a "toss-up"?

Thanks.

L.

 

[Gord Dibben]

Depends upon your needs.

There may be cases when the value is a real 0 and you want to see if it is.

Otherwise, no harm in unchecking zero values.


Gord

 

[L.]

THANKS for your help

Since these columns are text only I will stay with zero values for the whole
column but will keep your instructions(formula) just in case.

thanks,

L.

 

[L.]

Gord,
If you're still there, have a problem.

I have entered the formula (=January 2006'!I3, ='Febuary 2006'!I3, etc etc
etc ) in each of the monthly columns on the Summary sheet. Dragged down the
70 rows and everything worked great.
Everything EXCEPT March.^!^@!@!
When I enter ='March 2006'!I3 that is exactly what shows up in the column.
I'm guessing it's picking up the fomula as text only.
I've checked settings and they appear same as other monthly columns.
Not sure what to do.

L.

 

[L.]

Not sure WHY but I fixed problem.
I changed cell format to "general" and then back to "text" and it's working,
now.

L.