MS Office vx for Mac - word files blowing out to 40 mb and more!

[David Henderson]

Hi,

When I copy and paste graphs and charts from Excel vx into Word vx,
the size of the Word files start blowing out to 30-40 mb from about
300kb , even after only a few charts are pasted into it.

One file for Uni was almost 100mb for a 20 page report!

When I do similar actions using the Windows version of Word and Excel
(MS Office XP) the files rarely get even close to 1 mb.

This is very embarressing especially as I have to e-mail these types
of files to Windows users..!

What gives? Is there any simple way to keep files to a sensible size?

Any help greatly appreciated.

Regards,

David Henderson.

 

[Beth Rosengard]

Hi David,

Do you have "Allow Fast Saves" (Preferences>View) turned on? If so, turn it
off and leave it off.

Also, after pasting graphics/charts, try copying your entire document
(except the very last paragraph mark) and pasting into a blank new document.

If those suggestions don't help, someone else will need to jump in.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[David Henderson]

Hi Beth (& anyone else),


No - Fast saves is not enabled.
I tested with a blank doc, and pasted a single Excel chart into the Word doc.
File size went from 120k to 2.4MB
When I added a second chart, it went to 4.8MB.

These were not full page graphs - only about 4cmx4cm.

BTW - the size of the Excel file, which contains about 10 charts is
only 700k, so the size is blowing out when dumped into word.

Any other suggestions greatly appreciated.

Rgds,

David Henderson.

 

[Beth Rosengard]

Cross-Posting to Excel newsgroup from Word newsgroup. Thread is reproduced
in entirety ­ from bottom to top.

I'm at a loss here so I'm hoping one of you Excel experts has seen this
before and has an explanation.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[John McGhie [MVP - Word]]

Sounds to me as though those files are being converted to a bitmap format at
very high resolution and colour depth.

You may want to try linking the charts in, but do NOT embed them in the Word
document. Then send the whole folder, containing both the Word document and
the Excel spreadsheet.

Hope this helps

Cross-Posting to Excel newsgroup from Word newsgroup. Thread is reproduced
in entirety ­ from bottom to top.

I'm at a loss here so I'm hoping one of you Excel experts has seen this
before and has an explanation.

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[JE McGimpsey]

Cross-Posting to Excel newsgroup from Word newsgroup. Thread is reproduced
in entirety ­ from bottom to top.

I'm at a loss here so I'm hoping one of you Excel experts has seen this
before and has an explanation.

I've heard of the problem, but never seen it, and I can't reproduce it
using Copy and Paste.

I'd be glad to take a look at a bloated file to see if I can tell what's
causing the bloat.