MS project file is over 12 mb and cannot be sent via mail

[Les Bener]

i have very large projects (6000 line items) and over 12mb. Cannot send
through corporate server. Any way to reduce size? stictly text in the
project

 

[Abo]

i have very large projects (6000 line items) and over 12mb. Cannot send
through corporate server. Any way to reduce size? stictly text in the
project

I'm assuming you've tried zipping?

That's a very big schedule; does it need that level of detail in it? Can
it be split into seperate schedules?

 

[Rob Schneider]

Les,

You don't mention that accessing the file is a problem, so I doubt that
the file is corrupted. However, it could be if you take a look at
http://project.mvps.org/faqs.htm#Handling_project_file_corruption_and/or_bloat
you can see if any of the ideas there result in reducing the file size.

6000 tasks and 12 mb is a large file. It's probable that 12 mb is the
file size it needs to be.

My preference for such large projects is to always break it into a
number of subproject files and use a master file that pulls it all
together. This approach reduces individual file sizes although the sum
may be as big as the starting file size. What is gained is faster
loading/saving time, ability to get multiple people working on
individual files simultaneously. You also then could send the files
individually.

To send the 12 mb file where you have such mail server restrictions,
there are some file splitter programs available. PC Magazine gave one
away years ago that I used to use with success. I also notice that
WinZip has the ability to split files, but I have not used it.

The other idea is to find a commonly available file share, SharePoint
server, or even an FTP server where you can exchange the file. All that
dependant, of course, of such availability to you.

--rms

www.rmschneider.com

 

[Steve House]

For files that are too large or inconvenient to send in regular email, I use
a secure FTP service called YouSendIt. You first create an account with
them for a nominal subscription fee. There is a small client application
they provide free when you set up your account. When you need to transfer a
file, you upload the file and the recipient's email address to their server
using their client software. The file is transferred and stored on their
server in an encrypted format so it's secure for proprietary information.
The file is held for a time that you can specify and you can transmit to
multiple recipients. Your recipient(s) receive an email containing your
message and a link that they can click to download the file. This way you
can send files even into the gigabyte size range.