MS Word's View of Tables and Figures

[jstar99]

Hi,

Does anyone know how MS Word decides something is a "Table" or
"Figure"? When I look in cross-reference, I only have two of my tables
listed and no figures. When I create a Table of Figures or Tables it
seems to have found a whole bunch more.

My table/figure captions are set up with fields, not Word's built-in
captioning tool so I just wondered how Word was designating the
different elements and why the cross-referencing and the
table/index-building tools do not see the same tables and figures or
why they see any at all (index actually sees none, probably because I
didn't bother setting something else up - lol)?

Thanks so much!

 

[jstar99]

maybe a better way to ask the question could be- How in the world does
MS Word identify what exactly is a table or a figure, if you do not use
the built-in captioning tool?

 

[Jezebel]

Press Alt-F9 to display field codes and you will understand it better. It's
the SEQ fields that are the key. These fields are used to create arbitrary
sequences of numbers (such as the numbering for tables or figures). Each
such sequence has a name. By default the captioning tool uses the names
'Figure', 'Table', and 'Equation'; but you can set up your own using any
name you like. The 'figures' in your document are simply those paragraphs
that contain a { SEQ Figure } field.

The tables of figures, tables, etc are TOC fields created using the \c
switch: this builds a TOC from each instance of the corresponding SEQ
fields.

 

[jstar99]

So then, { SEQ Table } doesn't do the same thing? Or is there some
other keyword I should have used... That and only the first figure of
each SEQ gets picked up I think... even though all the figures have the
SEQ Figure in it. (i.e. 1.1, 2.1, 3.1)

Maybe switches stop Word from getting it?

Thanks I'm so confused

 

[Jezebel]

SEQ fields create sequences of numbers. The word within the field ('table'
in your example) is not a keyword. It's just the name of the sequence. What
name you use is entirely arbitrary. You can have any number of such
sequences: {SEQ Table}, {SEQ Equation}, {SEQ Insult}, {SEQ
SlyReferenceToTheBordelloQueensOfManahattan }, etc.

Each SEQ field returns a number (optionally formatted according to the
switches within the field). The number increments for each instance of the
name used: {SEQ Table}-{SEQ Table}-{SEQ Table} will display as 1-2-3.


TOC fields can be set to create a table of contents not from headings but
from paragraphs contain SEQ fields of a given name. But you get only one
reference to the paragraph, even if it contains more than one SEQ field with
that name. Using the above example, { TOC \c Table } would contain only one
reference to the 1-2-3 paragraph.