Multiple "Heading 4" Styles

[Keith]

Hi,

I have a large document written in Word 2003 that uses Outline
Numbering. Headings 1, 2, 3 and 4 are specified as bold while the
remaining heading level styles are unemphasized.

Sometimes, however, the flow or content of a section requires entire
sentences or paragraphs to be given the bold "Heading 4" style which
looks quite bad, obviously.

Can I create an additional style (say "Heading 4n") and define it as
"Heading 4 + not bold" and use THAT style as needed?

There would still be 9 numbered heading levels, but two version of
heading 4 (one bold, one not).

Another option, I guess, would be a character style that removes the
emphasis - is that a better option?

Thanks,
Keith

 

[Robert M. Franz]

Hello Keith

I have a large document written in Word 2003 that uses Outline
Numbering. Headings 1, 2, 3 and 4 are specified as bold while the
remaining heading level styles are unemphasized.

Sometimes, however, the flow or content of a section requires entire
sentences or paragraphs to be given the bold "Heading 4" style which
looks quite bad, obviously.

Entire paragraphs as headings? Could you explain a little more why you
want that? What kind of text are we talking about?

Can I create an additional style (say "Heading 4n") and define it as
"Heading 4 + not bold" and use THAT style as needed?

You can of course define any number of additional Heading styles. You
can even make sure it has an outline-level of 4, so that your TOC picks
it up. You will, of course, run into problems when you have
outline-numbering in place and expect that a paragraph in "Heading 4"
works in the same way for your numbering sequence as one in "Heading 4
timid".

There would still be 9 numbered heading levels, but two version of
heading 4 (one bold, one not).

You are using 9 numbered heading levels in one document, and as part of
a single outline sequence? Numbered?!! Sorry for the repetition, but:
What kind of text are we talking about here?

Another option, I guess, would be a character style that removes the
emphasis - is that a better option?

That would work better technically, beceause it does not mess your
outline numbering/level up.

2cents
Robert

 

[Keith]

Thanks for the quick response, Robert.

I've been just as perplexed as you with regard to this document...

It's a legal document (~900 pages) for a city and it lays out their
building codes, etc.

Here's a sample of a "good" section:


ARTICLE 1. Aliquam diam risus

Chapter 1. Neque porro quisquam est qui dolorem ipsum quia dolor
sit amet, consectetur, adipisci velit

Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do
eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad
minim veniam, quis nostrud exercitation ullamco laboris nisi ut
aliquip ex ea commodo consequat. Excepteur sint occaecat cupidatat non
proident, sunt in culpa qui officia deserunt mollit anim id est
laborum.

Sec. 1.1.1. Dolorem ipsum quia

In vel neque. Duis mollis mauris quis justo. Ut ullamcorper diam
et pede. Aliquam ac orci sit amet enim gravida iaculis. Nullam sed
orci. Etiam aliquam justo non tortor. Cum sociis natoque penatibus et
magnis dis parturient montes, nascetur ridiculus mus. Vestibulum
ipsum. Nam in lectus ac dolor porttitor suscipit. Vestibulum in quam.

A. [BOLD] Vivamus sed elit at diam laoreet auctor

B. [BOLD Praesent ornare venenatis pede

C. [BOLD] Vivamus auctor feugiat magna

Aliquam diam risus, luctus non, eleifend ut, lobortis et, dui.
Donec vel urna ac dui ornare vulputate. Donec eros diam, malesuada
vitae, consequat vitae, molestie quis, orci. Nunc vel odio.


Sometimes, however, based upon the content or the author, I guess,
outline level 4 (the capitalized letters A, B and C, above) contain
"meaty" content and are entire sentences or paragraphs. Unfortunately,
there are too many of these to have someone go through and add short
headers or titles and make the sentences "bodies" instead. In
addition, we cannot convert these troublesome sections into numbered
lists.


So, it sounds like my best bet is to apply the bold "Heading 4" style
throughout the document, as required, and then go back and touch up
the troublesome (long, bold paragraphs instead of headings) with an
"anti-bold" character style. Right?

Thanks!





On Fri, 18 Mar 2005 20:33:54 +0100, "Robert M. Franz"

Hello Keith

I have a large document written in Word 2003 that uses Outline
Numbering. Headings 1, 2, 3 and 4 are specified as bold while the
remaining heading level styles are unemphasized.

Sometimes, however, the flow or content of a section requires entire
sentences or paragraphs to be given the bold "Heading 4" style which
looks quite bad, obviously.

Entire paragraphs as headings? Could you explain a little more why you
want that? What kind of text are we talking about?

Can I create an additional style (say "Heading 4n") and define it as
"Heading 4 + not bold" and use THAT style as needed?

You can of course define any number of additional Heading styles. You
can even make sure it has an outline-level of 4, so that your TOC
picks
it up. You will, of course, run into problems when you have
outline-numbering in place and expect that a paragraph in "Heading 4"
works in the same way for your numbering sequence as one in "Heading 4
timid".

There would still be 9 numbered heading levels, but two version of
heading 4 (one bold, one not).

You are using 9 numbered heading levels in one document, and as part
of
a single outline sequence? Numbered?!! Sorry for the repetition, but:
What kind of text are we talking about here?

Another option, I guess, would be a character style that removes the
emphasis - is that a better option?

That would work better technically, beceause it does not mess your
outline numbering/level up.

2cents
Robert

 

[Robert M. Franz]

Hello Keith

Thanks for the quick response, Robert.

You're welcome!

I've been just as perplexed as you with regard to this document...

It's a legal document (~900 pages) for a city and it lays out their
building codes, etc.

I should've guessed. OK, so we put away the idea of "understanding" and
try to "get it done".


[stripped sample legal outline up to level 3 outline headings]

A. [BOLD] Vivamus sed elit at diam laoreet auctor

B. [BOLD Praesent ornare venenatis pede

C. [BOLD] Vivamus auctor feugiat magna

Aliquam diam risus, luctus non, eleifend ut, lobortis et, dui.
Donec vel urna ac dui ornare vulputate. Donec eros diam, malesuada
vitae, consequat vitae, molestie quis, orci. Nunc vel odio.

Sometimes, however, based upon the content or the author, I guess,
outline level 4 (the capitalized letters A, B and C, above) contain
"meaty" content and are entire sentences or paragraphs. Unfortunately,
there are too many of these to have someone go through and add short
headers or titles and make the sentences "bodies" instead. In
addition, we cannot convert these troublesome sections into numbered
lists.

I have next to no first-hand experience with legal documents, and the
small bit is surely in a jurisdiction totally different to where you
are. [I.e.: Devour what follows with an even bigger grain of salt then
all the rest I'm dishing up usually! ]

Converting those large headings into shorter ones with accompanying text
would be the most preferable solution IMHO. Especially since you mention
it *could* be done if only you had enough resources. I just wonder: Does
this document have a table of contents (TOC) [I would think so], and up
to what level? What do you expect to show up in the TOC from these
not-anymore-bold Heading 4 entries?

2cents
Robert

 

[Suzanne S. Barnhill]

Bob has a good point. If there is a TOC that includes Level 4 and you
manually remove Bold from the "headings," they'll turn up the reverse (bold)
in the TOC. If there is any portion of the paragraph that could be treated
as a heading, you could use a style separator or the technique described in
http://home.earthlink.net/~wordfaqs/RunInSidehead.htm

Hello Keith

Thanks for the quick response, Robert.

You're welcome!

I've been just as perplexed as you with regard to this document...

It's a legal document (~900 pages) for a city and it lays out their
building codes, etc.

I should've guessed. OK, so we put away the idea of "understanding" and
try to "get it done".


[stripped sample legal outline up to level 3 outline headings]

A. [BOLD] Vivamus sed elit at diam laoreet auctor

B. [BOLD Praesent ornare venenatis pede

C. [BOLD] Vivamus auctor feugiat magna

Aliquam diam risus, luctus non, eleifend ut, lobortis et, dui.
Donec vel urna ac dui ornare vulputate. Donec eros diam, malesuada
vitae, consequat vitae, molestie quis, orci. Nunc vel odio.

Sometimes, however, based upon the content or the author, I guess,
outline level 4 (the capitalized letters A, B and C, above) contain
"meaty" content and are entire sentences or paragraphs. Unfortunately,
there are too many of these to have someone go through and add short
headers or titles and make the sentences "bodies" instead. In
addition, we cannot convert these troublesome sections into numbered
lists.

I have next to no first-hand experience with legal documents, and the
small bit is surely in a jurisdiction totally different to where you
are. [I.e.: Devour what follows with an even bigger grain of salt then
all the rest I'm dishing up usually! ]

Converting those large headings into shorter ones with accompanying text
would be the most preferable solution IMHO. Especially since you mention
it *could* be done if only you had enough resources. I just wonder: Does
this document have a table of contents (TOC) [I would think so], and up
to what level? What do you expect to show up in the TOC from these
not-anymore-bold Heading 4 entries?

2cents
Robert
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

 

[Margaret Aldis]

Sorry to come late to the party, but it occurs to me that this may be a case
for LISTNUM . Use an alternative style for the non-heading numbered
paras, and place a level 4 LISTNUM field at the start of those paragraphs.
(Use para style to adjust indents and tabs as required.) Provided there is
only the one numbering sequence in the document, an unnamed LISTNUM will
pick up from the heading numbering.

Agree the TOC issues - though if these paras are not really headings at all
(common in legal docs, I think) then they'll either need to be excluded from
any TOC, or given some shorthand title via a TC field, I guess.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

Bob has a good point. If there is a TOC that includes Level 4 and you
manually remove Bold from the "headings," they'll turn up the reverse
(bold)
in the TOC. If there is any portion of the paragraph that could be treated
as a heading, you could use a style separator or the technique described
in
http://home.earthlink.net/~wordfaqs/RunInSidehead.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Hello Keith

Thanks for the quick response, Robert.

You're welcome!

I've been just as perplexed as you with regard to this document...

It's a legal document (~900 pages) for a city and it lays out their
building codes, etc.

I should've guessed. OK, so we put away the idea of "understanding" and
try to "get it done".


[stripped sample legal outline up to level 3 outline headings]

A. [BOLD] Vivamus sed elit at diam laoreet auctor

B. [BOLD Praesent ornare venenatis pede

C. [BOLD] Vivamus auctor feugiat magna

Aliquam diam risus, luctus non, eleifend ut, lobortis et, dui.
Donec vel urna ac dui ornare vulputate. Donec eros diam, malesuada
vitae, consequat vitae, molestie quis, orci. Nunc vel odio.

Sometimes, however, based upon the content or the author, I guess,
outline level 4 (the capitalized letters A, B and C, above) contain
"meaty" content and are entire sentences or paragraphs. Unfortunately,
there are too many of these to have someone go through and add short
headers or titles and make the sentences "bodies" instead. In
addition, we cannot convert these troublesome sections into numbered
lists.

I have next to no first-hand experience with legal documents, and the
small bit is surely in a jurisdiction totally different to where you
are. [I.e.: Devour what follows with an even bigger grain of salt then
all the rest I'm dishing up usually! ]

Converting those large headings into shorter ones with accompanying text
would be the most preferable solution IMHO. Especially since you mention
it *could* be done if only you had enough resources. I just wonder: Does
this document have a table of contents (TOC) [I would think so], and up
to what level? What do you expect to show up in the TOC from these
not-anymore-bold Heading 4 entries?

2cents
Robert
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word