Multiple projects question

[Pawel \Pawlisko\ Majran]

Hi there,

I am in process of set up Project Server 2003 for many projects handling,
and I have a problem.

How to set up server that if new project want's to use resource which is
used in other project in same time will tell Project Manager about conflict,
or it will automaticly put it after previously booked time.

Thanks

Pawlisko

 

[Dale Howard [MVP]]

Pawel --

When a project manager builds his/her team on a new project using Tools -
Build Team from Enterprise, the dialog will show him/her how much a resource
is available to work on that project, based against the resource's work in
other projects. The software will NOT stop the project manager from using a
resource that is not available because the resource is booked full-time in
one or more other projects. Hope this helps.

 

[Pawel \Pawlisko\ Majran]

So based on your answer I cannot have situation than if my employee will do
tast quicker than it was planned all his tasks from other projects will be
moved automaticly to fill up his working time?

Thanks

Pawlisko

 

[Dale Howard [MVP]]

Lawlisko --

Yes, you are correct. Hope this helps.

 

[Pawel \Pawlisko\ Majran]

Dale,

Is it possible that I will get pop-up informing that on projected time my
employee will do something else NOT going into Tools - Builed Team from
Enterprise and resource availiable to check first of all. I would like to
speed-up project building.

Sorry for so many questions but I have over 150 independent projects and I
would like to efficient use all of my resources.

Thanks

Pawlisko

 

[Dale Howard [MVP]]

Pawel --

No, this is not possible. The system allows you to see resource information
across multiple projects in PWA using the Resource Center (View
Availability) or View Resource Assignments. But in no case will either PWA
or Microsoft Project Professional give you a warning dialog that you are
about to overallocate a resource. Hope this helps.

 

[Denis in Brisbane]

Pawlisko,
Bear in mind that unless you deliberately look only at the work in a single
project, when you look at the resource usage view in MS Project you see the
total work of the resource across all projects - so when you're assigning
tasks you can see quickly whether the resource is overcommitted and when.
That may help.

Denis