multiple versions that are linked

[stefan]

I'd like to be able to take an existing long, complex document that
has a lot of highlighted comments, and create a version that is
unformatted text with comments hidden or deleted.

Obviously, it would be easy to do a save-as to a text file. But I'd
like to maintain the link between the 2 versions, so changes to the
formatted file are automatically reflected in the unformatted file.
And the hidden comments don't have to be manually deleted each time I
want to generate a plain text version.

Any thoughts on the best way to do this?

Thanks

 

[John McGhie]

Hi Stefan:

You would need an XML Transform to do this. Sorry, Mac Word does not have
XML yet. Please use the Send Feedback button on the Help menu to ask for
it.

If you wanted to do a LOT of fiddling around, you could use INCLUDETEXT
fields. These would link in a series of text files. If the text file you
linked was a Word document, the two would update simultaneously. But the
formatting would not work properly.

You could run up a macro to automatically make the text file for you from
the Word document. It would take a copy of the document, remove all the
comments, then save as text. That's the way I would do it.

If you need a hand with such a macro, get back to us.

Cheers

I'd like to be able to take an existing long, complex document that
has a lot of highlighted comments, and create a version that is
unformatted text with comments hidden or deleted.

Obviously, it would be easy to do a save-as to a text file. But I'd
like to maintain the link between the 2 versions, so changes to the
formatted file are automatically reflected in the unformatted file.
And the hidden comments don't have to be manually deleted each time I
want to generate a plain text version.

Any thoughts on the best way to do this?

Thanks

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Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410