My added field doesn't show up!!

[Jim L.]

I made my address field list:

Title
First Name
Last Name
**Official Title**
Company
Address
Zip

After the merge, the "Official Title" field (i.e. President, General
Manager) doesn't appear. Suggestions?
Using Win-XP, Office XP.

 

[Cindy Meister -WordMVP-]

Hi Jim,

How did you create your address field list? Using the tools in Word's
Merge Wizard (task pane)? (I ask because I want to know what type of
data source we're dealing with).

And then you created a main merge document... Did you insert each
field, individually? Or did you try this using the Address block
field?

I made my address field list:

Title
First Name
Last Name
**Official Title**
Company
Address
Zip

After the merge, the "Official Title" field (i.e. President, General
Manager) doesn't appear. Suggestions?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan 24 2003)
http://www.mvps.org/word

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[Jim L.]

Hi Cindy,

Yes, I used the merge wizard, and then created a list of 5...then used the
address block field.

 

[Cindy Meister -WordMVP-]

Hi Jim,

Thanks for the clarification The problem is that the addressblock field
is designed to work only with very specific field names. It doesn't
recognize "Official Title", so won't display it. You have basically two
choices:

1) Insert each merge field, one-at-a-time, using the "More items" entry to
get the list of fields

2) Go into "More items", then click "Match fields". Choose a field in the
list on the left that matches "Official Title", then select "Official Title"
from the list on the right. Note that you may need to do some experimenting
until you find the element that will put "Official Title" in the correct
position.

Note that there might not *be* an equivalent you can use. Theoretically, it
would be possible to edit the Addressblock field, but Microsoft doesn't
recommend it and that's a lot more work than using (1).

Yes, I used the merge wizard, and then created a list of 5...then used the
address block field.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan 24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail

 

[Jim L.]

Thank You.
I humbly bow before you.

Hi Jim,

Thanks for the clarification The problem is that the addressblock field
is designed to work only with very specific field names. It doesn't
recognize "Official Title", so won't display it. You have basically two
choices:

1) Insert each merge field, one-at-a-time, using the "More items" entry to
get the list of fields

2) Go into "More items", then click "Match fields". Choose a field in the
list on the left that matches "Official Title", then select "Official Title"
from the list on the right. Note that you may need to do some experimenting
until you find the element that will put "Official Title" in the correct
position.

Note that there might not *be* an equivalent you can use. Theoretically, it
would be possible to edit the Addressblock field, but Microsoft doesn't
recommend it and that's a lot more work than using (1).


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jan 24 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail