Need a disclaimer with 299 characters in all Word, Excel, PowerPoint & Outlook programs

[LLS Training]

I am hoping that someone out there can see a quick resolution to my
problem. Here we go...We need to be able to insert a block of text,
such as a disclaimer, in Word, Excel, PowerPoint & Outlook that
consists of 299 characters. This is for Office 2000 and Office 2003
users.

We tried creating an AutoCorrect entry which we understand carries over
to all Office programs, but there was a limit of 255 characters.
Unfortunately, we do not have the option of shortening the text
disclaimer.

Ideally, we'd like one solution that we can push out to the users. So
far, here is what we have:

In Outlook, we can simply use the signature function.

In Word, we can create a button, autotext, autocorrect or shortcut key
to insert the text or use the Auto Correct, but that doesn't satisfy
Excel and PowerPoint.

We tried creating an AutoCorrect entry using a textbox with the
disclaimer inside the text box but it doesn't work for Excel and
PowerPoint, only Word.

We can put a graphic in an Excel footer, but as it turns out, that only
works in 2003. Back to the drawing board.

Any thoughts?

Thanks in advance for your help!!
V.Evans

 

[Cindy M -WordMVP-]

Hi LLS,

We tried creating an AutoCorrect entry using a textbox with the
disclaimer inside the text box but it doesn't work for Excel and
PowerPoint, only Word.

In Powerpoint, I should think you could hard-code it into the
Master view of the templates the users will be using for
"out-of-house" material?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8
2004)
http://www.word.mvps.org

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[LLS Training]

Hi Cindy,

Thanks for the reply. We may use the master in PowerPoint if our
solution isn't satisfactory.

We ended up doing something different in each program rather than have
one solution for all. For PowerPoint, we created a toolbar button that
inserts a text box with the disclaimer so that the user can insert it
at their discretion. Then we also created a template so that the
disclaimer is on the last slide. If the users need it on the first
slide, then the master will come in handy.

My goal (which didn't work) was for users to simply type .disclaim
anywhere in an Office file and the text box would magically display
where they typed the secret code. This Autocorrect entry would have
worked if (a) our text was 255 or less, or (b) if Excel and PowerPoint
would have accepted text box entries for text above 255.

Oh well, we tried!! Thanks again for taking the time to respond. It's a
great solution.
-Vickie