Need help mutiple worksheets to create a report worksheet

[tedt]

I hope someone can help me

I have just started with a reasonably large homeless organisation
where they
collect large amounts of statistical data using excell. There are 25
induvidual services hence 25 induvidual data sets. Each set
essentially
contains the


1. a referral worksheet - name date etc (Monthly Tally of referals)
2. an induvidual stats sheet a variety of data (for each referal that
becomes a client)
3. an occupancy stats sheet (Like a tally sheet 1 counts for each
day
+ a Bfwd and Cfwd column)
4. a monthly summary report (combines data from all)


Whilst a Database comes to mind at this time they wish to stick with
excell.
At the momment the whole process is manual each spreadsheet is filled
out as
needed at the end of the month it is printed off and then manually
entered
into the report spreadsheet (errors galore) which is then printed off
manually checked for errors and manually corrected. I am wanting to
merge
the 1,2 and 3 above into a single Worksheet that will capture all the
input
data. This part is fine I can handle this. I then want to be able to
have a
second worksheet automatically updated with just the client data. and
a third
worksheet that provides the report (this part is ok as well ive
figured it
out)


Where I need help is how do i automate the process of getting the
data
from
worksheet 1 to 2 based on certain criteria ie


First Wrksht
A B C D
E
F G
1. Name Name DOB AGE Sex DOB Accepted
2. Fred Smith **/**/** 16 m **/**/
** yes
3. Mary Brown **/**/** 17 f **/**/
** yes
4. John Brown **/**/** 23 m **/**/** yes
5. Gary Elmore **/**/** 18 m **/**/** no
6. David Neal **/**/** 18 m **/**/
** yes
7. Tracy Duggan **/**/** 15 f **/**/
** no
8. David Smith **/**/** 16 m **/**/
** no
9. Bill Jones **/**/** 18 m **/**/** yes
10 Susan Bray **/**/** 15 f **/**/
** yes
11. Liz Grey **/**/** 16 f **/**/**
yes
Second Wrksht


A B C D
E
F G
1. Name Name DOB AGE Sex DOB Accepted
2. Fred Smith **/**/** 16 m **/**/
** yes
3. Mary Brown **/**/** 17 f **/**/
** yes
4. John Brown **/**/** 23 m **/**/** yes
5. David Neal **/**/** 18 m **/**/
** yes
6. Bill Jones **/**/** 18 m **/**/** yes
7. Susan Bray **/**/** 15 f **/**/
** yes
8. Liz Grey **/**/** 16 f **/**/** yes


so the second worksheet only shows accepted clients I can then use
this
wrksheet to provide the data for my formulas in the third wrksht
which
is the
monthly report.
Note the number of rows each month will change based on No of
referals


I hope I have made sense Im sure that there is a way of doing this
but
im
just at a loss


please help anyone

 

[Pete_UK]

You can apply autofilter to the Accepted column of Sheet1, choosing
Yes from the filter pull-down. Then if you highlight all the visible
data (and the heading row) you can copy/paste it into Sheet2.

Is this what you wanted?

Hope this helps.

Pete

 

[greg]

What you need is
1. to get all the info into 1 long table on one sheet.
2. Use data validation to speed up entries and eliminate typos
3. Pivot Tables to summarize and analyse all the input.

-----------
There are 25 induvidual services hence 25 induvidual data sets.
That's not obligatory.
You can have a column named "Services" in your data entry sheet where each
entry is a service.
The pivoyt tables can split the data according to each service. It can even
, automatically, create separate report sheets per service.



Pivot tables are absolute magic.
It takes a little effort to get your head around but once you have the
basics, you're flying. saving time, money, brain cells, ....

Greg