need help with mail merge vba code

[Lee Rouse]

Hello,

I've been tweaking the code below to mail merge from Access 2000 to a
Word doc.

Two issues have come up.
1. The Code does not allow null values in any of the fields. Could
someone suggest what code to use so the function doesn't get hung up
on one or more fields? Please be specific- I know just enough about
vba to be dangerous to myself!

2.Data is merged with a .dot template file. When the data is merged, I
want the data to be merged with a new .doc, so that users don't
accidently save changes to the template. As it is now, the data is
merged into the .dot file. Can anyone help on this?

Thanks in advance,

Lee

Option Compare Database

Public Function CreateWordLetter(strDocPath As String)

'if no path is passed to function, exit - no further
'need to do anything

If IsNull(strDocPath) Or strDocPath = "" Then
Exit Function
End If

Dim dbs As Database
Dim objWord As Object
Set dbs = CurrentDb

'create reference to Word Object

Set objWord = CreateObject("Word.Application")

'Word Object is created


With objWord
.Visible = True
.Documents.Open (strDocPath)

'move to each bookmark, and insert text.


.activedocument.Bookmarks("FirstLastName").Select
.Selection.Text = (CStr(Forms![frmmergeIFSP]![Name]))

.activedocument.Bookmarks("ParentsGuardian").Select
.Selection.Text =
(CStr(Forms![frmmergeIFSP]![ParentsGuardian]))

.activedocument.Bookmarks("ChildSSN").Select
.Selection.Text = (CStr(Forms![frmmergeIFSP]![childssn1]))

End With
'release all objects

Set dbs = Nothing


End Function

 

[Cindy M -WordMVP-]

Hi Lee,

I've been tweaking the code below to mail merge from Access 2000 to a
Word doc.

Two issues have come up.
1. The Code does not allow null values in any of the fields. Could
someone suggest what code to use so the function doesn't get hung up
on one or more fields? Please be specific- I know just enough about
vba to be dangerous to myself!

Yeah, I remember this one. You need to do something like this:
txtName.Value & ""

so that an empty string is passed for fields with a Null value.

2.Data is merged with a .dot template file. When the data is merged, I
want the data to be merged with a new .doc, so that users don't
accidently save changes to the template. As it is now, the data is
merged into the .dot file. Can anyone help on this?

Use the .Add instead of the .Open method on the template (equivalent of
File/New in the UI). This will create a new document, based on the
template.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

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