Need major help w/ Word 2007 'booklets'

[Jim Wood]

Woe is me. My computer crashed, so I took advantage of today's low
prices and bought a new one... with Vista... and Office 2007.
I was able to restore all my backed-up Word documents, but along with
the wide difference between Word '03 and '07, which I am generally able to
cope with, one aspect is giving me major fits.
It's a 'booklet,' a subject that doesn't even come up in Word '07 Help.
This is a file that printed flawlessly under '03, but for the life of me I
cannot figure out what do do in '07. I have to make changes to the original,
so it's not just a matter of saving the file as an earlier version.
Can someone please guide me to a tutorial on printing folding booklets
in '07? Is there a hidden Help file somewhere, I hope? Mainly, is there a
way to look at the sheets (rather than pages) as they are going to print,
with page 6 on the back of (or facing) page 17, or whatever, for instance?

Thanks very much!

 

[Suzanne S. Barnhill]

If the booklet is formatted as "Book fold" (under "Multiple pages" on the
Margins tab of Page Setup), it should work just the same in Word 2007
(though if you're using a different printer driver, as you will be in Vista,
then the layout may not be exactly identical). In Word 2007, however, you
have an additional option; after downloading the PDF add-in, you can convert
to PDF, then (I am told) print as a booklet from Adobe Reader.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[grammatim]

Booklet printing appeared in Reader 9. If you don't have a duplexing
printer, then first print the odd pages, front to back, then put the
paper back into the printer tray in the same orientation (don't turn
the stack around or over) and print the even pages, back to front.

To print a booklet directly from Word (no, there doesn't seem to be a
way to preview the dual pages), on an HP Photosmart there's a setting
for "manual two-sided." If you turn that on, it will print all the odd
pages, then pause and give you a message to put the stack back in the
paper tray just as above, and it prints the even pages where they
belong.

 

[Suzanne S. Barnhill]

That technique certainly works for booklets set up using the instructions at
http://word.mvps.org/FAQs/Formatting/BookletPrinting.htm, but I'm not
convinced it would work for "Book fold" documents, which are set up as "2
pages per sheet" to begin with. You can create booklets manually using "2
pages per sheet"; you just have to enter the page numbers in the correct
order in the "Pages" box in the Print dialog.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

Booklet printing appeared in Reader 9. If you don't have a duplexing
printer, then first print the odd pages, front to back, then put the
paper back into the printer tray in the same orientation (don't turn
the stack around or over) and print the even pages, back to front.

To print a booklet directly from Word (no, there doesn't seem to be a
way to preview the dual pages), on an HP Photosmart there's a setting
for "manual two-sided." If you turn that on, it will print all the odd
pages, then pause and give you a message to put the stack back in the
paper tray just as above, and it prints the even pages where they
belong.

 

[Jim Wood]

Many thanks to the both of you.

After my initial panic, like a lamb being led to the slaughter, I
simply put paper in the printer and hit the button. Lo and behold, with the
exception of the revised booklet having a number of pages that didn't divide
by four, it printed flawlessly.
The printer, under Vista's command, is far smarter than I am; I should
simply resign myself to this. It just bothers me that less of the job seems
under my control than under previous versions of Windows.
I have a couple of non-Adobe PDF 'printers,' but have yet to try those
with this project. One thing I will need is a PDF to send to the printer,
with pages in their proper order for double-sided booklet printing, and
another PDF version for on-screen reading. This may mean that I will need
two .docx files, one set as a booklet and one as a series of 2-column pages.
I am interested in the 'PDF add-in' that Suzanne mentioned; is that
from MS or Adobe? A link would be much appreciated.

Thanks again; you guys always save the day.

 

[grammatim]

I've printed several things that way since you told me about Booklet
Printing. Maybe this Book Fold feature is a feature of your printer?
(I used to print CD booklets out of FrameMaker where I had to figure
out the imposition and thread the text flow manually, which could be
pretty complicated.)

 

[Suzanne S. Barnhill]

No, "Book fold" is one of the "Multiple pages" settings on the Margins tab
of Page Setup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

I've printed several things that way since you told me about Booklet
Printing. Maybe this Book Fold feature is a feature of your printer?
(I used to print CD booklets out of FrameMaker where I had to figure
out the imposition and thread the text flow manually, which could be
pretty complicated.)

 

[Suzanne S. Barnhill]

You'll need two versions of the document, but creating them is dead easy.
Set up the actual booklet using "Book fold." Make a copy and just change the
"Multiple pages" setting to "2 pages per sheet." This will give you exactly
the same layout except in page order instead of booklet order.

For the PDF add-in, which is a free download from Microsoft, see
http://www.microsoft.com/downloads/...3C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en

MS originally intended to include PDF creation as an Office feature but ran
into problems with Adobe and so had to omit it and offer it as a free
download instead.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org