Need to be able to LOCK / SIGN OneNote pages with time/date stamp.

[EMRhelp.org]

I Need to be able to LOCK / SIGN OneNote pages with time/date stamp.

I'd like to be able to right click on the oneNote page or subpage and
select:
(1) Lock or
(2) digitally sign.

I'd like the .one files to support versioning like Word does and for an
Audit trail to be produced as I use OneNote.

 

[Ben M. Schorr - MVP]

I Need to be able to LOCK / SIGN OneNote pages with time/date stamp.

I'd like to be able to right click on the oneNote page or subpage and
select:
(1) Lock or

Interesting idea.

(2) digitally sign.

Can you elaborate on why you want this one in OneNote?

I'd like the .one files to support versioning like Word does and for an
Audit trail to be produced as I use OneNote.

Versioning is probably not going to happen (at least not the same way Word
does it) but the Audit trail might be possible. The trade-off there is
performance -- if you're logging every edit that way you're significantly
increasing disk operations at the least.


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

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[EMRhelp.org]

I need legally acceptable documents. If I can re-edit old notes that
doesn't meet even the lowest legal standard.

 

[Ben M. Schorr - MVP]

I need legally acceptable documents. If I can re-edit old notes that
doesn't meet even the lowest legal standard.

Same problem you have with Word. PDF them.

Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft Outlook FAQ: http://www.factplace.com/outlook.htm

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[EMRhelp.org]

Hi Ben, wrong in both cases.
Both Word and Acrobat have document versioning.

 

[RK Henry]

I Need to be able to LOCK / SIGN OneNote pages with time/date stamp.

I'd like to be able to right click on the oneNote page or subpage and
select:
(1) Lock or
(2) digitally sign.

I'd like the .one files to support versioning like Word does and for an
Audit trail to be produced as I use OneNote.

Could PGP solve the problem? You could digitally sign your notes, then
paste the resulting text with digital signature into OneNote and hope
that OneNote doesn't mess up the text stream enough to disturb the
validity of the signature. I've removed PGP freeware from my computer
so I can't test this hypothesis. I also notice that PGP isn't free
anymore, though they do have a cripple ware version, and MIT doesn't
distribute it anymore either.

RK Henry

 

[RK Henry]

Interesting idea.


Can you elaborate on why you want this one in OneNote?

One example:
In the past, signed and dated lab notebooks have been used in court to
prove priority in patent cases. Twenty minutes into the future, those
lab workers' notes may be done in OneNote. How will future courts
determine the validity of such evidence?

Don't look back, the future may be gaining on you.

We ought to at least be able to lock the page against unauthorized or
inadvertent changes.

RK Henry

 

[Ben M. Schorr - MVP]

Hi Ben, wrong in both cases.
Both Word and Acrobat have document versioning.

Word versioning is easily defeated.

OneNote is for note-taking and research, not creating finished documents and
certainly not for creating documents that rise to legal standards of
authenticity. Take your notes and do your research in OneNote, send those
rough notes to Word for finishing, then PDF the document to affix it in a
format that is at least difficult to edit undetected. In Word 2007 you
don't even need to buy Adobe or use a 3rd party PDF creator to create that
basic PDF file.

And get familiar with digital signatures.

--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!

 

[Ben M. Schorr - MVP]

One example:
In the past, signed and dated lab notebooks have been used in court to
prove priority in patent cases. Twenty minutes into the future, those
lab workers' notes may be done in OneNote. How will future courts
determine the validity of such evidence?

Well, that's a long way from iron-clad. I could scribble out some notes,
sign them and date them 5 years ago. By itself a date and signature on a
piece of paper is pretty flimsy proof of prior art.

Don't look back, the future may be gaining on you.

We ought to at least be able to lock the page against unauthorized or
inadvertent changes.

Burn it to a CD or DVD and close the disk.

Or - low tech solution - print it, mail it to yourself registered mail, and
don't open the envelope.


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!

 

[EMRhelp.org]

"Or - low tech solution - print it, mail it to yourself registered
mail, and
don't open the envelope. "

HAHA

 

[EMRhelp.org]

Can you give me some info how Word 2003's versioning is easily defeated
?

 

[Mike Davies]

Well, that's a long way from iron-clad. I could scribble out some notes,
sign them and date them 5 years ago. By itself a date and signature on a
piece of paper is pretty flimsy proof of prior art.

Actually, I believe it is possible to date hand-written notes reasonably
accurately pace the "Hitler Diaries" fiasco a few years back.

Burn it to a CD or DVD and close the disk.

Or - low tech solution - print it, mail it to yourself registered mail, and
don't open the envelope.

But there are many ways of hashing data so as to create a good degree of
assurance that it hasn't been interfered with. ISTM that the facility would be
of general application within the entire office suite. So if it was put into
one of the base libraries that MSO applications are built on then it could be
available to all applications including OneNote. This is what the much touted
"Seamless Integration" between MSO applications should be all about IMHO

Regards

 

[Ben M. Schorr - MVP]

Word's versioning is notoriously touchy and easily turned off. Somebody
could save-as the document to create a parallel document and make edits to
that which wouldn't be revealed by versioning. The document could be edited
by an earlier version of Word which doesn't support versioning. Chris can
correct me if I'm wrong by I think versioning was intended as a workflow and
collaboration tool -- allowing you to more easily keep multiple versions of
the same document and to be able to revert to a previous version if you
don't like the new changes -- than as a way to defeat people with malicious
intent or to verify the integrity of a document to a rigorous standard. It
would probably be useful to do some reading on digital
signatures and digital rights management for that kind of project.

Technology provides an interesting challenge to the courts. Even video
evidence can be easily tampered with these days. Ultimately the courts have
to determine what is reasonably certain even in the face of possible
tampering. And naturally opposition counsel has to try and introduce
reasonable doubt as to the authenticity of the material.

I'm not aware of a specific case where a Word document has been disallowed
as inherently insecure, but I haven't made any effort to research it either.
If I were looking to secure a document in such a manner that it would stand
up to scrutiny I don't think I'd rely just upon versioning in an otherwise
unprotected format though.


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!

 

[Ben M. Schorr - MVP]

Actually, I believe it is possible to date hand-written notes reasonably
accurately pace the "Hitler Diaries" fiasco a few years back.

The Hitler Diaries were revealed to be fakes because of the content and
because the materials used in the paper were only manufacturered post-war.
It would be very unlikely to be able to use the same technique to detect
that a document written today wasn't actually written 5 years ago. 50 years
ago maybe, but 5 years ago probably not. We're not talking about forging an
antique document here.

But there are many ways of hashing data so as to create a good degree of
assurance that it hasn't been interfered with. ISTM that the facility
would be of general application within the entire office suite. So if it
was put into one of the base libraries that MSO applications are built on
then it could be available to all applications including OneNote. This is
what the much touted "Seamless Integration" between MSO applications
should be all about IMHO

That would be an interesting and, in limited circumstances, useful feature.
But it's not one that really exists today beyond what's offered by digital
signatures.


--
Aloha,

-Ben-
Ben M. Schorr, OneNote-MVP
Roland Schorr & Tower
http://www.rolandschorr.com
Microsoft OneNote FAQ: http://www.factplace.com/onenotefaq.htm

**I apologize but I am unable to respond to direct requests for assistance.
Please post questions and replies here in the newsgroup. Mahalo!