Need to export contacts based on Categories or selection

[jimmyz]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel
Email Client: pop

I can hardly believe that i cannot do this but i cannot find anywhere the ability to export contacts based on their category or my selection. Archive is available but not export. I found a script written for versions 2004 and X but not 2008. Please help.

 

[Michel Bintener]

The script might also work for Entourage 2008; have you given it a try?

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel
Email Client: pop

I can hardly believe that i cannot do this but i cannot find anywhere the
ability to export contacts based on their category or my selection. Archive is
available but not export. I found a script written for versions 2004 and X but
not 2008. Please help.

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[jimmyz]

have tried. it doesn't work. it creates an excel sheet that is unpopulated. the script is run only so i cannot edit. Any other ideas?

 

[jimmyz]

I have tried. it doesn't work. it creates an excel sheet that is unpopulated. the script is run only so i cannot edit. Any other ideas?

 

[Diane Ross]

I can hardly believe that i cannot do this but i cannot find anywhere the
ability to export contacts based on their category or my selection.

File --> Export select Items to an Entourage archive --> Items that are in
the category --> select category --> Local Contacts.

If it's a selection, just add a category to the selected contacts and use
this to export. You could create a category "export." After the export, sort
by "export" and deselect.


More on import/export:

<http://www.entourage.mvps.org/import_export/index.html>

--
Diane
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/entouragehelp>

 

[jimmyz]

If only this would work. i need to export to excel, not an Entourage archive. I wish excel could import an Entourage archive.

 

[Diane Ross]

If only this would work. i need to export to excel, not an Entourage archive.
I wish excel could import an Entourage archive.

That's easy but requires an extra step.

1) export as Entourage archive (.rge)
2) create a new Identity
3) import the Entourage archive (.rge)
4) Now you can export as tab delimited for Excel

--
Diane
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/entouragehelp>

 

[jimmyz]

How do I create a new identity in Entourage? I've looked through the help and cannot find it. Thanks,
JZ

Also, can you please add the direct functionality in future versions?

 

[Diane Ross]

How do I create a new identity in Entourage? I've looked through the help and
cannot find it.

Under Entourage in the Menu bar select "Switch Identity." Click on the New
button.

--
Diane
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://nine.pairlist.net/mailman/listinfo/youtalk>
Twitter: follow <http://twitter.com/entouragehelp>

 

[gvaughn]

I would like to be able to do something similar to the above, but export addresses based on a Group. The suggested solution seems like a lot of unnecessary steps.
I would also like the option of exporting to a .csv file instead of .txt

 

[Diane Ross]

I would like to be able to do something similar to the above, but export
addresses based on a Group. The suggested solution seems like a lot of
unnecessary steps.
I would also like the option of exporting to a .csv file instead of .txt

Entourage does not handle groups well. The steps outlined above is the only
way. Once you get the group into a new blank Identity where there are no
other contacts, you can export as tab delimited for Excel. Excel can then
save as .csv.

Import/Export CSV File

<http://www.entourage.mvps.org/import_export/csv.html>

Sorry there is no easy way.

--
Diane Ross, Microsoft Mac MVP
Entourage Help Page <http://www.entourage.mvps.org/>
Entourage Help Blog <http://blog.entourage.mvps.org/>
YouTalk <http://tinyurl.com/bzcrjy> <-- Entourage mailing list
Twitter: follow <http://twitter.com/entouragehelp>