New Numbering Scheme in WORD 2003?

[Xenophile]

I have run into a problem with heading numbering in WORD 2003 that I did not
have with version 2002. I cannot get the sub-headings to restart their
numbering even though I checked the box labeled "Restart numbering after
level n-1" in the heading definition. Here is how I have tried
(unsuccessfully) to get my headers/subheaders to work. I did not want to
change the header1, header2, etc because I wanted these new headers for one
particular document. So I defined Xheader1, Xheader2, Xheader3 and linked
them to Header1, header2 and Header3. Then I defined the new styles by
modifying them using the new way that Word2003 has (which I don't like
nearly as much as the one in Word2002). In the numbering definition I chose
Custom and defined the Xheaders as based on the built-in ones, making sure
that the box labeled "Restart numbering after level 2" for level 3. But
what I get is:
1 Header1
1.1 Header 2
1.11 Header 3 <okay so far>
1.2 Header 2
1.12 Header 3 <this fails to restart after header 2>
....
and so on. Header 3 numbering does not restart after header 2. I can get
it to restart by forcing it -- by not going through modifying the style but
modifying the header itself. I always thought this was a bad way to do it
since the header number will then stick with that header.

Is there a different convention in Word 2003?

 

[Word Heretic]

G'day "Xenophile" <[email protected]>,

Sometimes (esp headings) Word tries to autoconvert a styled list
numbering scheme into a List Style. I find the easiest way to work
around this, is turn all headings into non-numbered then reset the
definitions, ensuring the same list template is used for all levels.
The simplest way is to just assign H1 to an outline numbered list
template and then check down the levels for the attached style.


Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com

steve from wordheretic.com (Email replies require payment)


Xenophile reckoned:

 

[John McGhie [MVP - Word]]

Word 2003 is actually an improvement in that it is "less" likely to break
its numbering and more likely to be able to fix the mess.

I think what has happened to you is that you have not correctly set the
Outline Level property of your created styles.

The reason I always advocate using Heading 1 to 9 is that they have a
hard-coded Level property on each of those styles. It cannot be changed or
go wrong, and this halves the possibilities of problems when using restart
techniques.

Just check that your Xheader1 through 9 series have their Outline Level
property set appropriately from 1 to 9 according to their level in the
Outline.

That should fix it.


This responds to article

I have run into a problem with heading numbering in WORD 2003 that I did not
have with version 2002. I cannot get the sub-headings to restart their
numbering even though I checked the box labeled "Restart numbering after
level n-1" in the heading definition. Here is how I have tried
(unsuccessfully) to get my headers/subheaders to work. I did not want to
change the header1, header2, etc because I wanted these new headers for one
particular document. So I defined Xheader1, Xheader2, Xheader3 and linked
them to Header1, header2 and Header3. Then I defined the new styles by
modifying them using the new way that Word2003 has (which I don't like
nearly as much as the one in Word2002). In the numbering definition I chose
Custom and defined the Xheaders as based on the built-in ones, making sure
that the box labeled "Restart numbering after level 2" for level 3. But
what I get is:
1 Header1
1.1 Header 2
1.11 Header 3 <okay so far>
1.2 Header 2
1.12 Header 3 <this fails to restart after header 2>
...

and so on. Header 3 numbering does not restart after header 2. I can get
it to restart by forcing it -- by not going through modifying the style but
modifying the header itself. I always thought this was a bad way to do it
since the header number will then stick with that header.

Is there a different convention in Word 2003?

--

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John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]