Newsletter in Word, send to Outlook

[Geewhiz]

I created a Word document using a template for a newsletter that I filled
with text and graphics. I then selected - File - Send to - Mail Recipient.
The document is inserted in the Outlook mail document, however, the graphics
did not stay in place.

1. How do I get the graphics to lock in place so they display properly when
sent via Outlook?
2. Can I create a folder within the document to store linked documents,
like an Excel spreadsheet or a PDF file? I would like to have the documents
within the document and not hyperlink to another source, if possible. Is it
possible to link to a SharePoint file?
3. I usually use Adobe products, like InDesign for design work, but need to
be able to use this Word feature to send an internal business newsletter.
4. Can I send a PDF file to Outlook and have it appear like a newsletter
with functional links?


Any help would be appreciated!

 

[Graham Mayor]

Formatted e-mails use HTML which has completely different formatting
requirements to Word document format. You can get some idea of what the
e-mail will look like by using web view.
You can embed objects in a document, but this tends to create huge files
unsuitable for e-mail.
You can attach a PDF file to an e-mail message - which is probably the best
way forward if you want to send a formatted document.

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Graham Mayor - Word MVP


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[DTPContractor]

I am trying to do something similar. I have created a newsletter for a
non-profit, which needs to include live links for the recipient to view the
more detailed articles. It also has a header and footer that represents their
organization. They would like to do a monthly email burst with this one page
document displayed when the email is opened. I receive these type of emails
all of the time from my online university, but cannot figure out how it is
done. There has got to be a method for displaying these types of documents in
email. Organizations are using this distribution method more and more.

Thank you for your time!