no pagebreak before closing in letters

[Friedrich Vosberg]

Morning.

I don't want to get a pagebreak before the closing in letters. For that
purpose I've checked in the last paragraph before the closing the right
above checkbox in Cmd+Alt+M in Line- and Pagebreaks. (May be the correct
titles are others in English Systems -- I use a German one.)

But now the whole paragraph before the closing slips onto the last page,
and on the page before is large white vertical space.

But there should be the last paragraph except its let's say last two
lines. These two lines should swap together with the closing onto the
last page. How can I achieve that behaviour?

TIA and kind regards, Friedrich

 

[CyberTaz]

Hello Friedrich -

AFAIK there is no setting to cause a para to break at a certain point
automatically (other than Widow/Orphan Control which prevents single lines
from appearing alone). Word treats a para as an integral unit.

The only 'fixes' I know of is to adjust the bottom margin for each doc that
requires that adjustment. The other is a Next Page Section Break, but I
think that's overkill. Either way, *don't* use the Keep with Next or Keep
Lines Together attribute.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Clive Huggan]

Hello Friedrich,

Bob is correct (of course ;-). To expand a little further:

As Bob says, start by removing the "Keep With Next" property from the last
paragraph before the signature block (i.e., un-check the top right checkbox
when you key Cmd+Opt+m >> Line and Page Breaks that you referred to).

If it isn't checked already, check the "Widow/Orphan Control" to the left
(i.e., the top left checkbox). This will make sure that two lines move over
to the next page, rather than one, when you push some of the text in the
last paragraph to the next page.

The best way to push the text over is to increase the leading (space before
or after a paragraph). You can do that by increasing the before/after values
in the Cmd+Opt+m >> Indents and Spacing window.

Alternatively, you could simply click at the beginning of the second-last
line, then key Shift-Enter ("Enter" being the far bottom right key on the
extended keyboard) or on Mac laptops, Fn+Cmd+Return. That inserts a page
break, forcing the last two lines over the page. (My preference is to undo
such a change after printing, because I do not like to use fixed pagination
in any of my documents.)

I and other document development professionals do this all the time, using
much faster ways of achieving all these steps, but I am assuming for the
moment that you use Word in its default configuration. If you (or anyone
else) want details, just post back.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
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