Not the usual Outline Numbering problem + multiple documents {RD} + Chapter-Page numbering

[Geraldine Barnes-Hampton]

I've created many big manuals comprised of separate chapters and
successfully produced a TOC in the "MAIN" document with Chapt-Page numbers,
by using {SEQ Chapter \r#} in each chapter/document and RD fields in the
"main" document, eg:



36 Heading 1 ................. 36-1

Heading 2 .............. 36-5

Heading 2 .............. 36-9



And I've created Chapt-Page numbering (eg: "Page 36-3") in the footer of
each chapter, using ( SEQ Chapter \c }-{ PAGE }.



BUT ...



My next client wants numbering on more Heading Levels ...

36.1 Heading 2

36.1.1 Heading 3

36.1.1.1 Heading 4



.... and their Progam Specs manual has 600+ pages in 144 chapters (documents)



I tried INCLUDETEXT but it apparently has known bugs with cross-references
and it failed after 88 Chapters.



I can't think how to tackle the additional levels of Heading numbering to
produce a TOC with Ch-Page numbering.



Any hints please?



PS: They want to be able to update the Program Specs themselves when I
leave! (i.e. no VBA if possible)



PPS: I have nearly resorted to putting a TOC in each Chapter, then
converting each {TOC} field to text and pasting them all into the "MAIN"
document as text.



But what's the right way to tackle it please?



Cheers,



Gerri Barnes-Hampton

Tech Writer

explain IT simply

Brisbane, Australia

 

[Margaret Aldis]

This could be the moment to bite the bullet and use Autonumbering. Start
here:

http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

To use numbering at all levels it would be best to combine into a single
file. If you do keep separate files you could combine them once the main
editing is done using Insert File or you could, with extreme care and
following Steve Hudson's instructions, use Master Documents for the final
assembly.

 

[Gerri]

Thanks for your reply Margaret.

I read Shauna's article before I posted. I could not see a section which
solved my problem. Could you be more specific please?

To use numbering at all levels it would be best to combine into a single file.

(I need 4 Levels of outline numbering max).
The client would love a single file but I assumed that 600+ pages would be
more than Word could handle. Are you implying that Word could handle a single
600 page document safely (it has over 3,000 hyperlinks and cross-references -
not my doing!) ?

If so, my (relative) external hyperlinks in each chapter to other chapters
may need to change to internal hyperlinks to Heading 1s. How could I convert
them sensibly/safely/speedily? (Keeping in mind that they want a single
printed manual as well as some online version for daily use).

Cheers,
Gerri, Tech Writer
Australia

 

[Suzanne S. Barnhill]

Word has been known to handle documents upwards of 10,000 pages. How
comfortably it handles a 600-page document will depend a lot on how much RAM
and free HD space you have.

 

[Gerri]

Thanks Suzanne & Margaret!