Notebook numbering problems: Help!

[john]

2 days ago I posted a problem about numbering in Notebook view:
(a) defaulting to Bullets when I used the Promote/Demote buttons;
(a) after I'd customised it still defaulted to Bullets, and when I
returned to Numbering the number did not correspond to what it should
have done after I'd customised levels and checked Restart Numbering for
each Notebook level.

John McGhie very helpfully suggested that numbering is not correctly
defined in STYLES. When I promote or demote, I am altering the
"Outline Level" of the paragraph. That should switch to a different
formatting style. In my case, it's switching to the wrong one. He
referred me to Shauna Kelly's explanation at:
http://www.shaunakelly.com/word/index.html

I followed all the advice in this very helpful website. To do so I had
to switch to Outline View, since modifying styles is not an option in
Notebook View (at least not in Word for Mac 2004 V11.2)

Some outstanding problems about alignment (see my reply to John on the
orginal posting). But main problems now are:

1. Although Promote/Demote and Move Up/Down now work in Outline View,
they still do not work in Notebook view because. from what I can
gather, the numbers are now Outline Numbered whereas the Promote and
Move buttons in Notebook View relate to Note Level 1, 2, etc.

Hence it hasn't solved the problem of how to default to Notebook Level
Numbering and automatically adjust to the numbering appropriate to the
level.

The Microsoft stuff refers to Notebook outline levels. Are these
incompatible with Outline outline levels? If so, why? And why can't
they be consistent between different views?

2. Shauna advises that having spent so much time customising numbering,
alignments etc (which I have!), make these available for future
documents by checking the Add to Template box for each Style. But when
I try and do this in Mac OSX 10.4.5 Word crashes every time.

I'll greatly appreciate any advice

John

 

[john]

By much trial and error I think I've solved problem 1.

Instead of going to Outline View, go to Normal View. Select Note Level
1 and then follow all the steps that Shauna advises for Outline
Numbering.

And yes, Notebook Numbering and Outline Numbering are incompatible, in
that Promote/Move up etc for Outline Numbers don't work for Notebook
Numbers.

However, having set up Numbered Note Level styles, which cannot be
accessed in Notebook View (thanks, Microsoft), they can be manipulated
in Outline View much more easily than in Notebook View (eg. Show only
Level 2, instead of having to close each Level 2 in Notebook View) and
print off only the Levels selected, whereas Notebook prints off ALL
levels no matter what it's told to do.

John