Notebook view options

[Joseph Chamberlain, DDS]

Dear all:

I have been using the new Notebook layout in Word and found it be very
useful. However, I stumbled across some issues and was wondering if any of
you might help me with some questions I have. Here they are:

1. When typing in Notebook layout the feeling I have is that the margins (I
am actually referring to the right margin) is too wide wasting a lot of
notebook space. Can this margin (and the left one also) be adjusted to the
user's preference ?

2. On the right margin (section divided by a straight vertical line from the
rest of the notebook on the right side) can numbers be assigned to the
different lines ? I have tried numbering my lines but the numbers always
show on the right side of the vertical line. How can this portion on the
left of the vertical line be used for meaningful information such as line
numbers, page numbers, references and others ?

3. This is not necessarily Notebook-related but refers to any layout in
Word. Can a web page be imported entirely with text and graphics as is into
a page in Word ? I am not referring to the link to the page but rather the
page itself. I would like to simply grab or import a web page into a
document but need it to look the exact same way it does on a web browser. Is
this possible ? How does Word deal with web pages and html files ?

Thank you in advance for your help and responses.

Best regards,

Joseph

 

[Michel Bintener]

1. When typing in Notebook layout the feeling I have is that the margins (I
am actually referring to the right margin) is too wide wasting a lot of
notebook space. Can this margin (and the left one also) be adjusted to the
user's preference ?

That's not possible, at least not as far as I know.

2. On the right margin (section divided by a straight vertical line from the
rest of the notebook on the right side) can numbers be assigned to the
different lines ? I have tried numbering my lines but the numbers always
show on the right side of the vertical line. How can this portion on the
left of the vertical line be used for meaningful information such as line
numbers, page numbers, references and others ?

This paragraph confuses me slightly: are you referring to the vertical line
on the LEFT margin? You must be, as that's the only vertical line there is.
No, that's not possible either; however, the margin is used for additional
icons, such as the priority icons, the audio note icon and the Entourage
reminder icon.

3. This is not necessarily Notebook-related but refers to any layout in
Word. Can a web page be imported entirely with text and graphics as is into
a page in Word ? I am not referring to the link to the page but rather the
page itself. I would like to simply grab or import a web page into a
document but need it to look the exact same way it does on a web browser. Is
this possible ? How does Word deal with web pages and html files ?

When you save a website to your hard disk in HTML format, you can open it in
Word. In Word, select File>Open, make sure that the dropdown list on the
upper half of the Open dialogue says "Enable Webpages", then navigate to the
HTML file, and Word should open it. Once your website's open, you can even
edit the source code, or, if you prefer, use the online view, which will
show you the website as if it was being viewed in a browser.

As for how Word deals with web pages and HTML files: that largely depends on
the way you want to use it. If you want to modify web pages by editing the
source code, then Word should do its job just fine (though, in that case,
I'd still prefer to use a more dedicated HTML text editor, such as
TextWrangler). If you want to open your Word documents and save them as web
pages, then the results are likely to disappoint you, again, depending on
the complexity of your documents; search the newsgroup for that topic, there
was quite a passionate debate about that a couple of weeks ago. I can't
remember the exact title of that discussion, though; maybe someone else
does.

And just a few general comments regarding the notebook view: I think it's a
nice feature, but remember, it was only introduced in Word 2004, so it
hasn't matured that much. The features you would like to see might show up
in the next version of Office, but then again, they might not. I have no
idea what the general response to the notebook view was, or if the Mac BU
have any plans on developing that feature. Personally, I don't really use
it: I have found that Word crashes quite a lot when using that view, for no
obvious reasons, and I cannot say that the crashes are reproducible. Also, I
don't really think that this functionality should be part of a word
processor, but I can understand that Word is the only logical place for that
feature due to an absence of Microsoft OneNote on the Mac platform.
Generally, I prefer using dedicated notebook/outliner programs instead, such
as CircusPonies' NoteBook or OmniGroup's excellent OmniOutliner. If you
really are a big fan of the notebook approach, you should definitely give
NoteBook a try; I don't think you can find a better notebook program on the
Mac.

Hope this was helpful
Michel

 

[Rob Daly [MSFT]]

Hi Joseph,

So, there are ways to do both the things you want in notebook view. However,
these are unsupported techniques. The main reason the margin is wide is so
that certain items can live in there. You can add a task, an audio marker,
or a noteflag to each line of note text. Without that margin size, they
won't fit and may bleed off the side of the page. However, if you have no
interest in using any of these, you can go ahead and change the margin
width.

To do that, simply switch to Page Layout View and change the left marin in
the document setting of the formatting palette.

As for the numbers in the margin, this is also possible. To do that you need
to use line numbers instead of list numbers. Line number appear in the
margin, list numbers appear in the paragraphs. To turn on line numbers,
switch to page layout view again:
1. Format | Document | Layout tab
2. Click Line Numbers..., choose your options are go

Line numbers will be in times new roman. If you want to make them look like
the notebook text, you need to change the style for them. Go to Format |
Styles:
1. In the List dropdown, choose "All Styles"
2. Choose Line Number from the style list
3. Click Modify... -> Change the style to have Font: Verdana, size 12.

That should do it for you. This will work on a per document basis. If you
want every document to look like this, you would need to apply these same
changes to your normal template - I would advise against this. Instead,
create a new template and use that for creating your new notebook documents.


--
Rob Daly
Macintosh Business Unit
Word Test

--
This posting is provided "AS IS" with no warranties, and confers no rights.
Please do not send email directly to this e-mail address. It is for
newsgroup purposes only.

Find out everything about Microsoft Mac Newsgroups at:
http://www.microsoft.com/mac/community/community.aspx?pid=newsgroups
Check out product updates and news & info at:
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[Rob Daly [MSFT]]

Hi Joseph,

So, there are ways to do both the things you want in notebook view. However,
these are unsupported techniques. The main reason the margin is wide is so
that certain items can live in there. You can add a task, an audio marker,
or a noteflag to each line of note text. Without that margin size, they
won't fit and may bleed off the side of the page. However, if you have no
interest in using any of these, you can go ahead and change the margin
width.

To do that, simply switch to Page Layout View and change the left marin in
the document setting of the formatting palette.

As for the numbers in the margin, this is also possible. To do that you need
to use line numbers instead of list numbers. Line number appear in the
margin, list numbers appear in the paragraphs. To turn on line numbers,
switch to page layout view again:
1. Format | Document | Layout tab
2. Click Line Numbers..., choose your options are go

Line numbers will be in times new roman. If you want to make them look like
the notebook text, you need to change the style for them. Go to Format |
Styles:
1. In the List dropdown, choose "All Styles"
2. Choose Line Number from the style list
3. Click Modify... -> Change the style to have Font: Verdana, size 12.

That should do it for you. This will work on a per document basis. If you
want every document to look like this, you would need to apply these same
changes to your normal template - I would advise against this. Instead,
create a new template and use that for creating your new notebook documents.


--
Rob Daly
Macintosh Business Unit
Word Test

--
This posting is provided "AS IS" with no warranties, and confers no rights.
Please do not send email directly to this e-mail address. It is for
newsgroup purposes only.

Find out everything about Microsoft Mac Newsgroups at:
http://www.microsoft.com/mac/community/community.aspx?pid=newsgroups
Check out product updates and news & info at:
http://www.microsoft.com/mac