Notes to self in a Word doc

[krs1105]

I am writing an agenda for a meeting. As I write I think of matters I
want to bring up but not place in the agenda. Is it possible to
annotate the agenda with text that does not print?

 

[CyberTaz]

There are at least 2 options to consider:

1- Insert Comments [See Word Help: Insert A Comment], or

2- Format the text as HIDDEN (most easily accomplished by way of a Style).
Hidden text does not print unless you specifically choose to include it &
doesn't display when the Non-Printing Characters (¶) are turned off.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Clive Huggan]

As a slight expansion to Bob's remarks, item 2: take a look at the article
"Comment feature, a simple substitute for", on page 127 of some notes on
the way I use Word for the Mac, titled "Bend Word to Your Will", which are
available as a free download from the Word MVPs' website
(http://word.mvps.org/Mac/Bend/BendWordToYourWill.html).

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

Add Hidden Text formatting to what's in the article and I think you'll have
something that stands out on the screen but doesn't print (unless you
specify so).

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the Americas and Europe, so my
follow-on responses to those regions can be delayed)
====================================================

There are at least 2 options to consider:

1- Insert Comments [See Word Help: Insert A Comment], or

2- Format the text as HIDDEN (most easily accomplished by way of a Style).
Hidden text does not print unless you specifically choose to include it &
doesn't display when the Non-Printing Characters (¶) are turned off.

HTH |:>)
Bob Jones
[MVP] Office:Mac

I am writing an agenda for a meeting. As I write I think of matters I
want to bring up but not place in the agenda. Is it possible to
annotate the agenda with text that does not print?

 

[John McGhie]

Just because it is "possible" does not mean we "should"

This can apply to a wide variety of things: giving a child a chocolate
ice-cream on a bus in summer, Texting your thoughts to your Boss when you're
drunk, and placing anything in a document that you do not want published!

It's a recipe for a truly gruesomely embarrassing disaster one day. Just
don't do it One day without thinking, you will email that agenda to
someone: they will reveal your hidden text and find out exactly what you
think of the boss' idea. This can get worse ‹ you may email it to the
boss...

Keep your notes in a separate document, preferably in a separate
application, so there is no chance they will get published

Cheers

I am writing an agenda for a meeting. As I write I think of matters I
want to bring up but not place in the agenda. Is it possible to
annotate the agenda with text that does not print?

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[CyberTaz]

John's points are quite valid if the document is to be electronically
distributed. That's one reason why I suggested the use of a custom style to
apply the Hidden attribute. Extending on that method, I usually include some
other unique formatting in the style such as font color, borders, shading,
or a different font altogether. Even though Hidden text displays with
purplish underlining when the ¶s are displayed the formatting makes it that
much more obvious. The Hidden text can then be found & deleted more
efficiently... But you still have to be aware of its existence