Notes View Master and Handouts

[Jsal]

Hello. I am an for a engineering consulting firm and we present training
courses to groups of 35 to 40 people. For these courses we prepare what we
call Instructor's Guuides (IG's) and Participant Workbooks (PW's). These are
generated from the Power Point files of the presentations.

We have a convoluted manner in which we hide the speaker notes and replace
them with a text box with horizontal lines under a slide that is in the upper
left portion of the page so the participant can take notes. A column on the
right hand side of each page (about a 1/3 of the page width) contains
narrative that shows up in both the IG and PW.

QUESTION: It seems like there should be an easy way to simply place this
text box over with horizontal lines in the Notes Master View to cover the
speaker notes, but no matter what I try, anything placed in Notes Master will
not hide text boxes placed in the actual Notes View page itself.

Any insight would be appreciated.

Hope you can make sense of my situation

joe

 

[Lucy Thomson]

Hi Joe

I'm confused (don't worry, it happens a lot). Could you explain for the hard
of thinking what the 2 end products should look like? What 'narrative' shows
up in both? What I'm picturing is one slide per page, an area under that
with either the speaker notes or lines depending on which end product it is
and then a column with the 'narrative' in it - where does this text come
from?

Oh, and what version are you using?

Lucy

 

[Pia Bork]

QUESTION: It seems like there should be an easy way to simply place this
text box over with horizontal lines in the Notes Master View to cover the
speaker notes, but no matter what I try, anything placed in Notes Master
will
not hide text boxes placed in the actual Notes View page itself.

Have you tried to send the presentation to Word (File/Send/To Word)? You can
choose if you want to send your notes as well as the slides - or not.
Instead of the notes Word will produce horizontal lines.

 

[Jsal]

Lucy -
Sorry about that.

Sorry about the typos and confusing message (I was running late but wanted
to get that posted before I left work).

What I meant to say in my opening line is that I'm an instructor for an
engineering consulting firm...

Your visualization is correct.

The IG and PW look very similiar execpt the speaker notes are removed for
the PW and replaced with horizontal lines for participant note taking.

The slide occupies the top left quarter of the page (8.5x11), the notes or
lines are below that and the right half of the page is narrative providing
background information, examples, references, etc.

Text boxes are inserted in the Notes View for the speaker notes (IG) and
manually replaced with the horizontal line text box for the PW. The horz line
text box has a white background.

My main issue is the fact that I can't simply apply the horizontal line text
box in Notes View MANAGER to cover the speaker notes on all slides. No
matter what I do, both the speaker notes AND horz line text box appears when
I apply it in the Manager.

Also, the narrative on the right of the slide is a text box as well.

Hopes this makes more sense.

 

[Jsal]

I'll investigate this, but I fear it will replace the narrative on the right
of the page as well.

joe

 

[Jsal]

oops... Office 2003

Hi Joe

I'm confused (don't worry, it happens a lot). Could you explain for the hard
of thinking what the 2 end products should look like? What 'narrative' shows
up in both? What I'm picturing is one slide per page, an area under that
with either the speaker notes or lines depending on which end product it is
and then a column with the 'narrative' in it - where does this text come
from?

Oh, and what version are you using?

Lucy

--
Lucy Thomson
PowerPoint MVP
MOS Master Instructor
www.aneasiertomorrow.com.au

 

[Lucy Thomson]

Hi Joe

One option would be to remove the speaker notes altogether - so you print it
once with notes, remove speaker notes, print again and don't save the file.
See what I mean?
Delete notes page text (or text and shapes)
http://www.pptfaq.com/FAQ00178.htm

Hope that helps

Lucy
--
Lucy Thomson
PowerPoint MVP
MOS Master Instructor
www.aneasiertomorrow.com.au