Numbered lists mess up when embedding documents

[Mikkel Z. Herold]

Hi again ..

So, I have a number of Word 2007 files, and each of them have headings
in them that are formatted with a custom Heading Style. The Heading
style includes a multi-level list (made with a List Style) something
like this:

1. Heading 1
1.1 Heading 2
1.1.1 Heading 3
1.1.1.1 Heading 4

Each level in the list has been associated with the corresponding
Heading Style, i.e. Level 1 in the list is associated with my custom
Heading 1 style etc.

All of this works fine within the individual documents - but now I want
to embed all the documents by inserting them as linked objects into a
"wrapper document" and then have the lists update automatically so the
numbers continue from one document to the next.

So, what I want is this: I have a document, Doc1.docx, with some
numbered headings, and I have another document, Doc2.docx, with a
similar structure.

If I insert Doc1.docx in the wrapper document as a linked object, the
headings start with the number 1 - so far, so good. Now, if I then
insert Doc2.docx as a linked object after Doc1.docx, I want the
numbering in that embedded document to start with 2 - is that possible?

In Word 2003, I think I had to manually set the start number of the
lists in the individual documents (i.e. tell the list in Doc2.dcx to
start from 2, not 1), and then it worked when they were embedde - but
this doesn't seem to be the case in Word 2007.

Can anyone give any hints on this - what is the best way to make this
work? Hope what I want makes sense ...

Mikkel

 

[Mikkel Z. Herold]

Can anyone give any hints on this - what is the best way to make this
work? Hope what I want makes sense ...

I figured it out ... What I did was the right way to do it, but somehow
my styles must have been messed up, so it didn't work (these are all
files that were originally created in W2003).

So, I took the long road and deleted all my styles and started from
scratch: Defined a new multilevel List Style and associated W2007's own
Heading Styles to each level. Then I modified the font/size/colour of
the headings to suit my taste - and now it works as expected (knock on
wood).

Now, all I have to do is import the modified styles into all my existing
documents, and hopefully that will be the end of it

Mikkel