Numbered paragraph styles

[Loren]

I have read the previous issues on numbering, but none of it seems to help.

I have five numbered paragraph styles, "List number" thru "List number 4".
The numbering is a), 1), (a), (1), and i. When applying these styles after a
higher level paragraph, they do not start at the correct first number. Is
this just a quirk of Word.

 

[Suzanne S. Barnhill]

Make sure that the styles are all part of the same outline-numbered list,
with each level set to restart after the previous ones (and each level
linked to the appropriate style). For tips on setting up unbreakable outline
numbering, see
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

 

[Loren]

Thanks for your amazingly quick response, Suzanne.

Ok. I did everything according to the link you posted. This makes the
Heading # styles right. The list number styles below, still do not start with
the correct first number. These styles cannot be linked to a single previous
style because they could be after any of the Heading # styles or even Body
text 1 (through) 4. Next?

 

[Suzanne S. Barnhill]

If all the styles you mention are part of the same outline-numbered list,
then you should have higher levels before lower levels. If you have a
combination of heading styles and list styles (that is, some of the styles
you mentioned are actually heading styles), then you can still make the
heading styles and list styles part of the same outline numbering scheme (if
you make the list numbering a lower levels than any of the headings, then
the list numbering will restart after *any* higher level). If you have
heading numbering and list numbering running independently, you should still
not be having lower levels that don't follow higher levels. Can you clarify
exactly what sorts of things the a), 1), etc. numbering is attached to?

If all else fails, sometimes you just have to restart numbering manually
(right-click in the first list item and choose Restart Numbering).

 

[Loren]

The List Number styles I used were previously in the template-I just changed
how they were numbered. There is no option to link them to a higher paragraph
in the Customize Numbering window.

 

[Loren]

BTW, numbering for the List Number styles uses the numbers in the Numbered
tab. The Heading styles are numbered using the Outline Numbered tab... if
this makes any difference.

 

[Suzanne S. Barnhill]

The List Number styles should be linked to an outline numbering scheme using
the method described in
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. It will be
a separate outline-numbered list from the headings. There is no way to make
them behave if they are all defined independently using the Numbered tab.

 

[Loren]

Ok, great. Thanks for your time, Suzanne.

The List Number styles should be linked to an outline numbering scheme using
the method described in
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. It will be
a separate outline-numbered list from the headings. There is no way to make
them behave if they are all defined independently using the Numbered tab.

 

[Loren]

Sorry, one last problem still. All the styles are starting over correctly,
except the top level. It is still continuing the numbering from a previous
list.

 

[Suzanne S. Barnhill]

You need to have a higher-level style to make it restart. See
http://word.mvps.org/FAQs/Numbering/ListRestartMethods.htm. If you don't
have more than nine heading and list styles combined, you could still put
the heading and list styles in a single outline-numbered list. For example,
you could have Headings 1-4 for Levels 1-4 and your list numbers for Levels
5-9. Then the Level 5 list style would restart after a heading at any level;
but if you need to restart the lists within sections under a given heading
level, then you need one of the other restart methods.

 

[Loren]

Ok. Thanks again, Suzanne.

You need to have a higher-level style to make it restart. See
http://word.mvps.org/FAQs/Numbering/ListRestartMethods.htm. If you don't
have more than nine heading and list styles combined, you could still put
the heading and list styles in a single outline-numbered list. For example,
you could have Headings 1-4 for Levels 1-4 and your list numbers for Levels
5-9. Then the Level 5 list style would restart after a heading at any level;
but if you need to restart the lists within sections under a given heading
level, then you need one of the other restart methods.