numbered paragraphs in word document using multiple styles

[Pehr Jansson]

I want to use different "styles" using the same number sequence for
paragraph numbers.

I am working on a document in which I want every paragraph to have a
paragraph number in the style [01], [02], etc. That's easy enough.
However, I want to have section headings like "1.0 nnnn", "1.1 mmmm"
as well as more ordinary paragraphs. I would like both the former and
the latter to bear the bracketted paragraph numbers, e.g.,

[01] 1.0 nnnn

[02] bla bla bla


[03] 1.1 mmm

[04] la la la la

when I set up a separate style for the headings as to my liking, Word
numbers those "paragraphs" independently from the pargraphs that
have the Paragraph style. Anyway to make them continue in the same
number sequence?


When I try it each style takes on its own number series and if I succeed
in saying "continue previous" MS goes on to change the style of the
paragraph that I am working on. What to do?

 

[Dayo Mitchell]

Sorry, I meant to post this same response here instead of twice on the
Mac.office group:

Numbering's very complicated, and the main person who understands it over on
the Mac side checks in to the Mac.word group every day or so, but in the
meantime, start here:

For the section headings, see: How to create numbered headings or outline
numbering in your Word document
<URL: http://www.shaunakelly.com/word/numbering/OutlineNumbering.html>
Not only the best, but the only way to set up Numbering so that it will work
and not break. Never use the Format | Bullets and Numbering dialog.
I'm not sure what mechanism governs paragraph numbering.

For further questions, the best place to ask and hope for a quick
authoritative response is the microsoft.public.word.numbering newsgroup.
The easiest way to access that is via Google, click on Groups, and using
their Advanced Groups Search to look for earlier discussions that might
address your problem could also be useful.

We try to be helpful here, but when it comes to numbering, there's just a
greater critical mass of experience (including lawyers who do this every
day) over on the general word.numbering group.

DM

 

[John McGhie [MVP - Word]]

Hi Pehr:

OK. The name of the style is the thing that causes the paragraphs in a
style-numbered set of paragraphs to form themselves into a list. You want
two independent sets of numbering, you can use a style for only one of them.

It must also be the OUTER or left-most set of numbers, because the
style-generated number (correctly, the "list template" generated number)
appears before any text on the line.

For the second set of numbers you must use fields. Look up "ListNum Fields"
and "SEQ fields" in the Word help. Read the help very carefully. One thing
that's easy to miss is that in ListNum fields there are only three lists
available. The help gives you the impression that you can define your own:
you can't. The identifier of the ListNum field both determines the list of
which each one becomes a member, and sets the number format for that list.

To determine the type of number you get within the format, select the
ListNum field and press Promote or Demote: there are seven selections you
cycle through.

ListNum fields reset at 1 after each Heading style. To obtain full and
complete control over your numbering, you can use SEQ fields instead. If
you do, you have to remember that they are fully manual, and you must update
them manually.

This should give you enough to go on: if not, come back and we'll talk you
through it.

Cheers

I want to use different "styles" using the same number sequence for
paragraph numbers.

I am working on a document in which I want every paragraph to have a
paragraph number in the style [01], [02], etc. That's easy enough.
However, I want to have section headings like "1.0 nnnn", "1.1 mmmm"
as well as more ordinary paragraphs. I would like both the former and
the latter to bear the bracketted paragraph numbers, e.g.,

[01] 1.0 nnnn

[02] bla bla bla


[03] 1.1 mmm

[04] la la la la

when I set up a separate style for the headings as to my liking, Word
numbers those "paragraphs" independently from the pargraphs that
have the Paragraph style. Anyway to make them continue in the same
number sequence?


When I try it each style takes on its own number series and if I succeed
in saying "continue previous" MS goes on to change the style of the
paragraph that I am working on. What to do?

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[Pehr Jansson]

Dayo and John

Thanks for your input.

I will try what John suggested.

Pehr

-----Original Message-----
Hi Pehr:

OK. The name of the style is the thing that causes the paragraphs in a
style-numbered set of paragraphs to form themselves into a list. You want
two independent sets of numbering, you can use a style for only one of them.

It must also be the OUTER or left-most set of numbers, because the
style-generated number (correctly, the "list template" generated number)
appears before any text on the line.

For the second set of numbers you must use fields. Look up "ListNum Fields"
and "SEQ fields" in the Word help. Read the help very carefully. One thing
that's easy to miss is that in ListNum fields there are only three lists
available. The help gives you the impression that you can define your own:
you can't. The identifier of the ListNum field both determines the list of
which each one becomes a member, and sets the number format for that list.

To determine the type of number you get within the format, select the
ListNum field and press Promote or Demote: there are seven selections you
cycle through.

ListNum fields reset at 1 after each Heading style. To obtain full and
complete control over your numbering, you can use SEQ fields instead. If
you do, you have to remember that they are fully manual, and you must update
them manually.

This should give you enough to go on: if not, come back and we'll talk you
through it.

Cheers


This responds to article

"Pehr Jansson" <[email protected]> on 26/4/ 04 12:58 PM:

I want to use different "styles" using the same number sequence for
paragraph numbers.

I am working on a document in which I want every paragraph to have a
paragraph number in the style [01], [02], etc. That's easy enough.
However, I want to have section headings like "1.0 nnnn", "1.1 mmmm"
as well as more ordinary paragraphs. I would like both the former and
the latter to bear the bracketted paragraph numbers, e.g.,

[01] 1.0 nnnn

[02] bla bla bla


[03] 1.1 mmm

[04] la la la la

when I set up a separate style for the headings as to my liking, Word
numbers those "paragraphs" independently from the pargraphs that
have the Paragraph style. Anyway to make them continue in the same
number sequence?


When I try it each style takes on its own number series and if I succeed
in saying "continue previous" MS goes on to change the style of the
paragraph that I am working on. What to do?

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]


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