Numbering across files using Microsoft 2003

[Rhonda Scott]

I have about 40 separate files that make up one large document. I have to
manually repaginated each file every time a preceding documents changes in
length.

I hae seen instructions for numbering across files for earlier versions of
Word, but I am using Microsoft Word 2003 and am having difficulty with
finding instructions that apply to that version.

 

[Charles Kenyon]

The instructions that work with Word 97 (or later) will work with Word 2003.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Rhonda]

Ok,
excuse my ignorance, but I must be missing something here.

These are the instructions I found

Continuous Page Numbering across separate files
As many of us have experienced, the Master Document feature in Word is
simply not stable enough to rely on for working with large documents. If you
must manage a large document as separate files, there are some tricks you can
use. For example, using a couple of fields, you can create consecutive page
numbering across multiple files:

At the end of the first document insert a PAGE field; select it.
Format the field as "hidden".

((I right clicked and selected edit field, but I do not see an option to
hide the field)

Place the field in a bookmark (Word 6/95: Edit/Bookmark; Word97 and later:
Insert/Bookmark).

(How do I place the field into the bookmark? copy and paste didn't work)

Save this file; open the next file.
In the header or footer, where the page number should appear, insert the
following set of fields:
{ = { PAGE} + { INCLUDETEXT "C:\\My Book\\Chap1.doc" Chap1Pages
\* CharFormat \! } }

Chap1Pages Is this the bookmark name?


Thanks Rhonda

 

[Suzanne S. Barnhill]

Inline.

Ok,
excuse my ignorance, but I must be missing something here.

These are the instructions I found

Continuous Page Numbering across separate files
As many of us have experienced, the Master Document feature in Word is
simply not stable enough to rely on for working with large documents. If you
must manage a large document as separate files, there are some tricks you can
use. For example, using a couple of fields, you can create consecutive page
numbering across multiple files:

At the end of the first document insert a PAGE field; select it.
Format the field as "hidden".

((I right clicked and selected edit field, but I do not see an option to
hide the field)

Format | Font: Hidden

Place the field in a bookmark (Word 6/95: Edit/Bookmark; Word97 and later:
Insert/Bookmark).

(How do I place the field into the bookmark? copy and paste didn't work)

Select the field that you have inserted and click on Insert | Bookmark.
Assign a bookmark name.

Save this file; open the next file.
In the header or footer, where the page number should appear, insert the
following set of fields:
{ = { PAGE} + { INCLUDETEXT "C:\\My Book\\Chap1.doc" Chap1Pages
\* CharFormat \! } }

Chap1Pages Is this the bookmark name?

Yes. You can give the bookmark any name you want, but this is the sample
name used here.