Numbering and Word Styles

[Leslie]

I am a newbie to this and am using Word 2007

I would like to create numerous styles for an document and am having
trouble with styles reading the bullet level of the previous style


heading 1 - No Bullet
heading 2 - 1Bullet formatted (1,2,3,4,5) (no period)
heading 3 - Bullet showing previous level bullet and current level
bullet formatted (1.1,1.2,1.3,1.4,1.5 then 2.1, 2.2, 2.3, 2.4, 2.5 )
(period between first and second level bullet only)
heading 4 - Bullet showing previous 2 level bullet and current level
bullet formatted (1.1.1,1.1.2,1.1.3,1.1.4 then 1.2.1, 1.2.2 ,1.2.3,
1.2.4, 1.2.5 ) (period between first and second and second and third
level bullet only)

When I do it now do not get the previous level's "number ( I just get
1 not 1.1 etc)

The process I use to create the style is click on the style. If it is
Heading 2 I tell it to base it on heading 1. I then click modify,
format, numbering, define a new numbering format and under number
format put the number 1 with no period.

I Know I am doing something stupid but I do not know what.

Thank

 

[Suzanne S. Barnhill]

You need to make all your headings part of the same outline list. See
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html for the
general principles; the implementation in Word 2007 is slightly different in
that you begin with Define New Multilevel List.

It helps if you start with the Multilevel List example that already has 1,
1.1, 1.1.1, etc., linked to the heading styles. If you remove the numbering
for Level 1, then it will be removed from the subsequent levels, but you'll
need to manually delete the period before the first number at each lower
level. You will also need to change the "Follow number with" setting in
Level 1 from "Tab character" to "Nothing" and change "Indent at" from 0.3"
to 0".

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Chris Lonsberry]

You need to make all your headings part of the same outline list. Seehttp://www.shaunakelly.com/word/numbering/OutlineNumbering.htmlfor the
general principles; the implementation in Word 2007 is slightly differentin
that you begin with Define New Multilevel List.

This won't allow you to modify existing list styles, though. If I
attempt to modify an existing style I get an error:

'This style name already exists or is reserved for a built-in style.'

There used to be a context option to modify list styles. I'm sure it
used to be there, I used it to set up a number of lists a while ago,
but now it's gone. Where did it go? Where is the functionality to
replace it?

Look at the this article:
http://www.davescomputertips.com/articles/office/using_list_styles_in_word_2007.php
He has a screenshot of the old context menu option.

Chris

 

[Chris Lonsberry]

I don't know how you got the error message you mention, but I think I know
where your confusion is.   [...]

(The site you cited is talking about list styles, not multilevel list.)

Thanks Pam, but if you have a look at the last screenshot on that page
you can see clearly he is working from the multilevel list button. He
also has captured a screenshot of a context menu option that does not
exist in my copy of Word2007. Right below his Step 3. "Find the list
you would like to change and right-click on it and select Modify from
the context menu."

Of course that option does not exist.

 

[Pamelia Caswell via OfficeKB.com]

That site shows how to make a multilevel list style and then, in the last
shot, how to modify it. You are correct, you will not see the modify option
when you right click an icon that is _not_ multilevel list style.

You access both the built-in multilevel lists and the multilevel list styles
through the multilevel list button on the home tab. The list styles will
appear in a separate section of the gallery.

If the headings in your document are not already numbered, click an icon that
already has numbering levels linked to styles (such as 1 Heading 2, 1.1
Heading 2, etc.). You'll be back in the document, and you should see numbers
next to your headings (if you've used Word's built in heading styles). Click
the multilevel list button again and then "Define new multilevel list". The
resulting dialog will show you the settings of the list where the cursor is.
You can change those setting to what you need.

Pam

I don't know how you got the error message you mention, but I think I know
where your confusion is.   [...]

(The site you cited is talking about list styles, not multilevel list.)

Thanks Pam, but if you have a look at the last screenshot on that page
you can see clearly he is working from the multilevel list button. He
also has captured a screenshot of a context menu option that does not
exist in my copy of Word2007. Right below his Step 3. "Find the list
you would like to change and right-click on it and select Modify from
the context menu."

Of course that option does not exist.

 

[Chris Lonsberry]

Thank you! That is exactly what I was looking for!

That site shows how to make a  multilevel list style and then, in the last
shot, how to modify it.   You are correct, you will not see the modify option
when you right click an icon that is _not_ multilevel list style.  

You access both the built-in multilevel lists and the multilevel list styles
through the multilevel list button on the home tab.   The list styles will
appear in a separate section of the gallery.

If the headings in your document are not already numbered, click an icon that
already has numbering levels linked to styles (such as 1 Heading 2, 1.1
Heading 2, etc.).  You'll be back in the document, and you should see numbers
next to your headings (if you've used Word's built in heading styles).  Click
the multilevel list button again and then "Define new multilevel list".  The
resulting dialog will show you the settings of the list where the cursor is.
You can change those setting to what you need.

Pam

I don't know how you got the error message you mention, but I think I know
where your confusion is.   [...]

(The site you cited is talking about list styles, not multilevel list.)

Thanks Pam, but if you have a look at the last screenshot on that page
you can see clearly he is working from the multilevel list button. He
also has captured a screenshot of a context menu option that does not
exist in my copy of Word2007. Right below his Step 3. "Find the list
you would like to change and right-click on it and select Modify from
the context menu."

Of course that option does not exist.

 

[Pamelia Caswell via OfficeKB.com]

You're welcome.

Thank you! That is exactly what I was looking for!

That site shows how to make a  multilevel list style and then, in the last
shot, how to modify it.   You are correct, you will not see the modify option

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