Numbering Appendices

[Susieber]

We would like for our appendix page numbers to look like: A-1, A-2, A-3,...;
B-1, B-2, B-3...; C-1, C-2, C-3..., etc. And we want them to appear in the
TOC as such, automatically. I can't get this to work in Word 2003, even after
trying the steps in the Help topic "Restart page numbering for each chapter."
The instructions for "Include chatper numbers along with page numbers"
doesn't work for me because of the requirement that I use one of the 9
built-in header styles in defining the chapter numbering. Since the rest of
the chapters in the document use 1, 2, 3, etc., if I try changing any one
header to use A, B, C, etc., it changes ALL the headers (of every level)
throughout the doc.

Can someone help? TIA,
Susie

 

[Suzanne S. Barnhill]

See http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html

 

[Susieber]

Hi Suzanne,

I was hoping you'd help.

I did look at Shauna's piece. However, it doesn't address the problem of all
the headers getting updated when I update just Header 6 with numbering. If I
add a border to Header 6, it doesn't update the rest of the headers (1-5).
But if I modify bullets/numbering, it adds the same modification to all the
builtin headers.

So, I tried going back and modifying headers 1-5 to set numbering to "None."
Great, that appeared to work. But that step removed all my appendices from
the TOC.

Any ideas?

Susie

 

[Suzanne S. Barnhill]

Okay, at this point your issue is not the idea of using different headings
for your appendixes but how to set up your outline numbering; you need to
assign a different numbering level to each heading level, and they all need
to be part of the same outline-numbered list. For instructions on how to do
this (which you should follow religiously), see Shauna's article at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

 

[Susieber]

Okay, got the headers in this template straightened out. Thanks! (And thank
you, Shauna.)

Now, one last problem. I used Header 6 for my Appendix header. My TOC shows
headers 1-6. Is it possible to change that? I'd like to go back to a TOC that
shows only H1, H2, and H6. But I don't want H6 to be at such a low level, if
you know what I mean. Will it mess up all my built-in headers if I modify H6
to be at, say, Level 3 or 2?

 

[Suzanne S. Barnhill]

Okay, now you're ready for the big guns! <g> See
http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm and
http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm for the secret codes and
tricks you need to include just the levels you want, with the formatting you
want. The main trick is that you will almost certainly need to tweak the TOC
field by hand, though a lot of what you want can be achieved in the TOC
Options dialog.

BTW, I find it confusing when you refer to headings as headers in a Word NG
(I know that's what they're called in HTML, but that's not where we are). A
header is something that repeats at the top of the page.

 

[Susieber]

You're right - I'm not sure why I kept saying "header" instead of "heading."
Not enough coffee!

You've been a big help. I set Heading 6 to use Level 2 (or 3?) but had to
create a separate TOC to keep Headings 3, 4 & 5 out of the TOC. But that's OK
because it worked! I will go look at the TOC link you sent me to figure out
how to go about getting to the Options dialog for one particular TOC in a
document that has multiple TOCs.

Thanks so much, Suzanne. Cheers!

 

[Suzanne S. Barnhill]

It should not be necessary to have a separate TOC for the appendixes, though
I often do that because I want to omit page numbers for them (since the
documents I create often just have title pages for the appendixes, which are
miscellaneous stuff inserted by the client on his end). If you'll pay close
attention to the articles I referenced, you'll see that you can choose the
styles you want included in your TOC and the level at which you want them
displayed. Deselecting the ones Word includes automatically (based on
outline level) takes care of the rest. Or you can (once you've studied the
method) hand-code the TOC field.