Numbering at end of paragraph, not beginning

[Barb]

Hi..
I've been reading thru other posts re: paragraph numbering and SEQ. It
sounds like it will work for my situation. I need to add a phrase and
autonumber at the end of specific paragraphs. For example: SL 1, SL 2, etc.


I've read about inserting a SEQ, but don't understand what to do then...
copy & paste or insert another SEQ? How do I 'copy' this to each paragraph
so it will automatically number?
Thanks,
Barb

 

[Jay Freedman]

Hi..
I've been reading thru other posts re: paragraph numbering and SEQ.
It sounds like it will work for my situation. I need to add a phrase
and autonumber at the end of specific paragraphs. For example: SL
1, SL 2, etc.


I've read about inserting a SEQ, but don't understand what to do
then... copy & paste or insert another SEQ? How do I 'copy' this to
each paragraph so it will automatically number?
Thanks,
Barb

After you've inserted a SEQ field in one place, you can copy it and paste it
to another place. At first it will show the same number, but if you
right-click it and choose Update Field (or just select it and press F9) it
will show the next number in the sequence.

An alternative is to select the SEQ field and the repeating characters (such
as SL in your example) and make it into an AutoCorrect entry (click Tools >
AutoCorrect Options and enter something to be replaced by this entry, such
as /SL). Then at the end of a paragraph that needs a number, type that
something and it will be replaced by the field. You'll still have to update
it to see the correct number -- or wait until they're all there, press
Ctrl+A to select everything, and F9 to update all the fields.

There is no way to use Word's built-in autonumbering schemes to number at
the ends of paragraphs.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Barb]

Thanks Jay, I tried to create an 'AutoCorrect' but when I type in /sl in my
document, nothing happens.

Also, what if I need to start the numbering at something besides "1"?

 

[Suzanne S. Barnhill]

Surprisingly, when I saved SEQ fields as AutoText (not AutoCorrect) entries,
I found that they updated automatically.

I actually didn't expect this, and it changed my modus operandi. I'd been
creating a list of pictures my husband and I took in England. Since we have
the same kind of camera, I was distinguishing the exposure numbers with B
and S, ending up with, say S2086 and B0764. Although I had created the AT
entries fairly early on, I was mostly just copying and pasting the SEQ
fields (as long as there was a long run of my photos or his) and
periodically updating them, but the numbers would occasionally get off track
because Barney had deleted shots, and so there were some numbers missing
from the sequence.

To further complicate matters, I was copying and pasting other text into the
photo catalog (descriptions of the photo subjects), so I would have to
recopy the SEQ field fairly often to get it back on the Clipboard. So it
turned out to be easier to type sfot or bfot and press Enter, and, as I say,
I found that when I used this method, the field updated upon insertion,
keeping the numbers current.

 

[Jay Freedman]

The replacement happens when you type another character (a space, punctuation,
or Enter) after the /sl.

Actually, I missed a step in what I told you about setting up the AutoCorrect.
When you open the AutoCorrect Options dialog, you must click the "Formatted
text" option above the entry before you click the Add button. If you leave the
"Plain text" option selected, you'll just get the starting number instead of an
updatable field.

Also, I was wrong about needing to update the fields -- they update
automatically as they're inserted. However, if you insert a new one earlier in
the document than some existing ones, all the ones that follow it will need to
be updated.

If you want to start at a number other than 1, then you have to make a slight
change to the first SEQ field (don't change the AutoCorrect entry). Right-click
the field and choose Toggle Field Codes. You'll see something like

{ SEQ a }

After the a (or whatever you have for the sequence name), insert \r followed
by a space and the starting number you want:

{ SEQ a \r 100 }

will start the numbering at 100.

As Suzanne says in another reply, you can use AutoText instead of AutoCorrect,
but for this I think AutoCorrect is more convenient.