Numbering doesn't run increment

[AnnP]

I have tried many times to get my numbering done by style, but get stuck.
What I want is this:

1. HEADING
(1.1 Heading)
or
(1.1 If there is no heading, then just text.)
1.1.1 Text here for the rest of the para.
(a) More text and no heading.
(i) Again just a paragraph of text.

When I set up the style, I set it up with 6 levels (as above), however when
I apply the style I can't get level 3 to run on from level 2 or level 1
whichever is used. If anyone can point me in the right direction I would be
enternally grateful.

AnnP
--

 

[Charles Kenyon]

Numbering styles in Word need to be set up "just so." See: How to create
numbered headings or outline numbering in your Word document
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For
bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the
subject is related.)

This is based on ...

Word's Numbering Explained
http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm

Additional information you may find useful or need is at:

How to Create a Template, Part II
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Legal Numbering
http://www.addbalance.com/usersguide/numbering.htm


--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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[Margaret Aldis]

I'm not sure if I follow this correctly, but if you are trying to have two
separate but alternative levels setting the 1.1 number, either of which will
generate 1.1.1 at the next level, I don't think it can be done - the
"missing" levels are going to cause problems in the lower level numbering, I
think.

I'd interpret this instead as having *five* levels of numbering, where level
2 can apply either to a heading or to the first paragraph?

There's no very satisfactory way of dealing with this using styles. You may
be able to make a "numbered paragraph" style that is based on the second
level Heading (so shares its numbering) but otherwise has its own
formatting, but it may not be very stable. Alternatively you could use a
LISTNUM field (level 2) where there is no heading - providing you have a
single numbering scheme in the document that should behave just like the
missing heading style number would.

 

[AnnP]

Thanks Margaret, you have confirmed what I suspected.

Due to the limitations of the numbering with a style, I used LISTNUMS with 5
levels and once the 2nd is applied, I then apply a heading style or a text
indented style, whichever is appropriate. That way I can have the one with
the heading in the TOC, and subsequent levels have the correct numbering.

I hope I have cracked it now! Again many thanks for your help,
Ann

 

[Margaret Aldis]

Hi Ann

Glad you've cracked it. For the record, you can mix and match paragraph
numbering and LISTNUM fields provided the circumstances allow you to use
default (unnamed) LISTNUMs. The default LISTNUM field picks up its numbering
from the last list format used, so if you only have one numbering sequence,
or if you know you will always have the LISTNUM as the first thing after the
first level numbered heading (no chance of an intervening bullet list, for
instance), then you would be fine using a numbered Heading 2 or a paragraph
with a LISTNUM as alternative ways of getting the 1.1.

What isn't really safe (unfortunately, since it looks like such a winner) is
to use a named list format attached to styles, and then explicitly reference
it with a LISTNUM. On various paste and style copying events Word will
decide to protect the LISTNUM format by removing the name from the list
format linked to the style - thus delinking what you wanted linked.