Hi Meendar:
OK, I am beginning to understand your problem. Sure, you don't know how to
drive Word: that's why you came here, and that we can help with. But
there's a more fundamental problem: You don't know how to do Technical
Writing.
There are folks in here who can help with that, and some who can't. I have
been a professional writer since 1973, and a technical writer since 1986.
Susanne's correct. The design of that document is the problem. If you want
a book to succeed as a book, you should never have more than four levels of
numbering and NO Appendices.
Users cannot distinguish more than four levels of numbering: they lose the
thread. Users can't use a book if they keep having to flip backwards and
forwards to Appendixes to look stuff up. The rule is that "if text does not
belong in the main body of the text, it does not belong in the book: make a
new book for each Appendix."
So: Look up "Organize a document by using outline view" in the Word Help.
Make a copy of your document, and use Outline View to move the text around
until you have no more than four numbered levels.
You can use the Title and Sub Title styles for your level 1 and 2 headings.
This is not "great" design, but it will get you out of this problem while
requiring only small changes to your structure. Levels 1 and 2 do not need
to be numbered (and numbering them does not add any information useful to
the reader).
So your Subheadings (one below Chapter level) become Heading 1's. You can
then use Heading 5 for your Appendix headings and everything will work fine.
Let me let you down gently here: Our purpose in here is to provide you with
"information". We are not here to "do it for you". We have our own work to
do each day
So no, you can't send me a document. No, I won't send you
a sample
If you want me to do it for you, send me a cheque: this is
what I do for a living
Now there's another important thing you need to understand. You could wait
several years to learn this, but I may as well save you some time and tell
you now: We have made several "suggestions" in this thread for what you may
want to do. Now, there's a funny thing about suggestions: if you follow the
suggestion, you will get the result we promised. If you choose not to
follow the selections, you will NOT get the result.
So feel free to decide not to follow the suggestions we give you. But
please understand that you won't get your result until you do follow the
suggestions.
You may also wish to reflect on the question "Why did we not suggest
ANYTHING ELSE?" Lemme save you some time here too: that's because our
experience of doing this for DECADES tells us that other things won't work
Let me review the things that might be going wrong here:
1) You have too many levels in your book. The cure to that is to move
stuff around so that you DON'T have more than four levels. The book is not
useable if it has more than that, so sit down now and fix it.
2) I don't think you're using Shauna Kelly's method for defining for
numbering. If you're not, it won't work... So go back to Shauna's web page,
study the method, and implement your styles exactly that way.
3) I think you may still have all your Heading styles "based on" Normal.
You can't do that. Base Heading 1 on "no style" and the rest on the one
above. Go back and fix that now, else your numbering will not work. Ever.
4) I suspect you have numbering applied to your TOC styles. You can't do
that. The numbering will be imported to the TOC styles as text, drawn from
the Heading styles. Remove the numbering from your TOC styles or you will
have two sets.
5) I think you may have more than one list template involved with your
Heading numbering. Go back to Shauna's method, and define the styles
EXACTLY the way she suggests.
6) Never experiment on your audience, never experiment with your live
document. Make a copy of some of your text, and practice on that until you
get it right. You have three or four tries to get numbering right in the
average Word document. After that, the numbering table corrupts and the
numbering stops responding to changes. You then have to Maggie the document
and start again.
Hope this helps
Hi Suzanne,
What shall i do if i have documents with headings extend to 6 levels in
contents and 4 levels in Appendix. since I can't use Word's default
heading style.
Thanks
Suzanne S. Barnhill wrote:
See
http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html for
instructions.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.
Hi John
I can't get what you are mentioning. Can you send me the step by step
procedure for doing this or shall i sent you the small document, so you
can help me.
Thanks,
John McGhie [MVP - Word and Word Macintosh] wrote:
Hi Meendar:
I use Heading styles Heading 7, 8, and 9 for Appendixes.
All 9 styles are defined as part of the same Outline, using Shauna
Kelly's
method (
www.shaunakelly.com).
For Heading 7, Adjust the numbering to say "Appendix A". Remove the
inheritance of the higher levels.
Heading 8, remove the inheritance from levels higher than 8 (you do not
want
the 1.1.1.1.1.1.A to come in). Also set "Restart on Higher to level 7",
and
Start-At to "10". That will start it off at "10" after each Appendix
heading.
Don't set ANY heading in "ALL CAPITALS", it makes it extremely difficult
for
readers to use the book! English readers read by the shapes of phrases.
If
you set text in all caps, you destroy the shapes of words, slow the
readers
down, and destroy their comprehension.
And A.30.2 needs to move into Appendix B, it's part of functional
testing
not Non-functional testing
Hope this helps
On 24/8/06 1:03 AM, in article
(e-mail address removed), "meendar"
Hey,
Please help me for heading and numbering for the following document
structures.
APPENDIX A SOFTWARE REQUIREMENTS TEST PROCESS
10. Process Description
10.1 Quality Issues
20. Alternative Grouping Methodologies
30. Requirement Change Analysis
30.1 Analysis Details
30.2 Determining the Tests to Re-execute
APPENDIX B TEST STRATEGIES
10. Control Channel Test Objectives
10.1 Dynamic Testing of Control Channel
10.1.1 Execution Notes
10.1.2 Implementation Notes
20. Test Objectives
20.1 General Coverage and
20.1.1 Threshold Testing Strategy
APPENDIX C ROLES AND RESPONSIBILITIES
10. Project Organizational Structure
20. Test Team Roles and Responsibilities
30. Test Independence
I have already used the word's default heading style. I have created
new style and applied outling numbering. I inserted '0' after 1 in the
number format, but when we gets numbering for the appendix B, it comes
' 40' Instead of restarting from '10'. The numbering continues for
every appendix and never gets restarted from 10.
Thanks for your time
--
Please reply to the newsgroup to maintain the thread. Please do not
email
me unless I ask you to.
John McGhie <
[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
--
Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.
John McGhie <
[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
