Numbers in columns do not print but can be seen in Web View

[Chris Barbosa]

We are using Word 2003 and are working with a document that has a table with
numbers in each column and row. The numbers extend beyond the column border
so we cannot see the full value unless we switch to "web view" or change each
column width, which pushes the document out of the margins and ruins the
formatting.

Switching to Web View allows us to see the full number value of each row and
the margins are preserved, that is, the margins do not change at all.

The pressing issue is how do we print the document like it looks in Web
View, (the document prints just like the "print view", no suprise there)
without changing the margins?

Web view seems to pull this off without changing the margins (??!?).
Printing and proofing documents of this nature is part of the service we
provide to clients so altering the formatting is not an option. This
document "may" have been converted from HTML.

Please advise.

Chris B

 

[Stefan Blom]

You can resize the table to fit the margins: On the Table menu, click
AutoFit, and then click AutoFit to Window.

If this makes the columns too narrow, you may want to change the page
orientation to Landscape (in File | Page Setup) and then repeat the
procedure. Note that you can change the orientation for just the table, by
selecting it and then, in the Page Setup dialog box, making sure to choose
"Selected text" for "Apply to" before clicking OK.

When you've got the appropriate dimensions for the table, click Table |
AutoFit | Fixed Column Width to fix the column widths.

FWIW, the point of Web Layout view is that it should display the document as
a web page, which has no margins (or paper size, for that matter).

 

[Chris Barbosa]

Thank you Stefan,

This worked like a charm. This issue is happening inconsistantly on about
20 different installations of Office 2003. What I mean is, some users open
the document and the data is viewable and printable without switching to
WebView, some users cannot see the data unless they change the view.

These workstations where rolled out using Ghost software so they are exactly
the same except for the machine name.

Why is this view issue happening for some and not others? Is there a way
to "fit to window" automatically?

Thank you again,

Chris B

 

[Stefan Blom]

Are all computers using the same printer? The printer driver can
certainly affect the page layout.

To have a table adjust to the margin width, set its "Preferred width" to
100% in Table | Table Properties, Table tab. See also
http://word.mvps.org/FAQs/TblsFldsFms/FitTableToPage.htm.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Chris Barbosa]

Each user is set up the same way with the same group of printers. Users have
different default printers, depending on which one they are closest to, but
the printers are generally the same model.

 

[Stefan Blom]

Are we talking exactly the same printer model? Identical printer drivers
installed? If not, it might make a big difference. See
http://word.mvps.org/faqs/formatting/TextReflow.htm.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Chris Barbosa]

These machines are Exactly the same, they all have the same printer drivers
installed via a login script. The user can nominate which printer is default
but that does not change the drivers. All the printer are HP 9000 (1 is an
8050) series using PS drivers.

I get the same issue on my workstation, which is a different model, I use an
HP 2420 printer but users in that same group, with everything the same, some
see the table data without switching to WebView or fitting the contents to
window.

 

[Stefan Blom]

OK. Does setting the table width to 100% and reducing the cell margins
make a difference?

--
Stefan Blom
Microsoft Word MVP


in message

 

[Chris Barbosa]

Your first suggestion worked fine. Is this a bug? Why are users with the
same OS, Office Version, Printers, Drivers, etc seeing the table contents
differently?

 

[Stefan Blom]

I'm glad you got it sorted. I cannot explain why it worked, though.
Logically, the table cells should display the same for all users, when the
settings are identical.