on the Adobe website, someone (wasn't me, but the problem ist the same)
complained about not being able to save the Word Hyperlinks and TOCs etc.
to an Adobe PDF.
The Windows-Veriosn however, does this for years. The answer was that this
is a missing "hook" in the Mac Office version. Whatever that means, I have to
resort to moving things around to a PC with Office and Acrobat installed and
then back again to my Mac I work with.
Sounds archaic. Is this the only way (except for linking manually, of course)?
Yes. I've just done the same thing, using Virtual PC for the Windows stuff.
(Finally validated having VPC!)
If you have a table of contents which builds automatically from headings,
that makes a "Bookmarks" panel in the PDF, which will be preserved on the
Mac. (If you open the PDF in Preview, you get a Table of Contents in the
Drawer.) BUT there are two things to take note of. The first may not matter,
I'm not sure. Word Mac doesn't put "real" hyperlinks into the Table of
Contents : you can click the page number at the far right but not elsewhere
in the TOC entry. I'm not certain whether those will end up as links in the
PDF. Word Win 2000, 2002 and 2003 put real hyperlinks in (with the \h
switch.) Since I have Word 2003 in VPC, I did an Insert Tables & Index/Table
of Contents there, replacing the original, and got my hyperlinks.
Second issue: Word is smarter than Acrobat and the hierarchy of TOC entries.
I used 5 Headings Styles, but just 3 TOC styles. I put Headings 3, 4, and 5
all to the same indent level as TOC 3 when making my Table of Contents. It
looks much better. But when Acrobat Windows made the automatic Table of
Contents (Bookmarks), it screwed it all up. It seems to see the Headings
styles but not the TOC styles. So if I had, for example, a Heading 2/TOC 2
TOC entry followed by three TOC 3 entries which represented three Heading 4
entries in the text, what I ended up with was a TOC 3 entry containing two
TOC 4 entries! (And if they were three Heading 5 types, I'd get a TOC 3
containing a TOC 4 containing a TOC 5 hierarchy!) All wrong. Worse, when I
dragged the sub-terms to the correct level 3 and put them into the right
order there, then saved, the order got mixed up: the top level 3 item would
now be at the bottom. (Evidently the promotion of the TOC 4 level items to
level 3 also put them permanently higher than the one that was TOC 3
already.) The only way I could fix this was by deleting the Bookmark (TOC
level 3 item) that was at the bottom out of order, then create a new
Bookmark manually in the text, which would put it at the very bottom of the
TOC, and drag it up to the correct place and level. By the time I had done
this about 10 times, I began to think that I would have been just as well
off doing all this manually in Acrobat Distiller Mac. But if you have only,
say, 3 Headings levels and 3 TOC levels which correspond directly 1-to-1,
and never skip a level, you won't need to do all this. Also, it does get all
you other hyperlinks - both to anchors within the document and to websites
and email addresses, correct without problem.
It would be good if Adobe would hurry up and do the same thing in Acrobat
Mac.
--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <
http://www.entourage.mvps.org/faq/index.html>
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PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
otherwise.
