Office Professional XP - Outlook - Address Book - email and Fax

[Graeme]

I just upgraded from Office 2000 Outlook to Office XP
Professional - Outlook.

When I used to compose an email, I would select the "To:"
button and the Address Book would open and I would select
an email address from the list of Contacts that had email
addresses.

Now....the list has duplicates of each person that has an
email address and a fax number. Why do Fax numbers show
up here? How can I just have a list of email addresses
from Contacts like before.

Now I have to use the scrolling feature to go way over to
the right to see if it is their email address or their Fax
number.

What a pain in the ass!

 

[Russ Valentine [MVP-Outlook]]

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm